Administrative Support Specialist

BryceTech; Port Hueneme (CA); On-site; USD 35,000 - 65,000; Full time

Benefits offered by this job

Health plan with dental and vision

Company-paid life & disability ins.

401(k) plan with company match

Educational reimbursement

Job summary

BryceTech is seeking Administrative Assistants to provide a range of administrative support for the Naval Surface Warfare Center, Port Hueneme Division. This role emphasizes scheduling, correspondence management, filing, and document preparation using Microsoft Office tools.

The position supports government personnel and program offices, with responsibilities spanning calendars, meeting coordination, agendas, and reports. A relevant degree and security clearance eligibility may be required.

Qualifications

• Experience providing executive support including meeting coordination, correspondence, calendar scheduling, and QA of written reports.
• Strong analytical, organizational, problem-solving, and written communication skills.
• Proficiency with Microsoft Excel and other Microsoft Office applications.

Responsibilities

• Provide administrative support to Navy program offices, acquisition teams, and government personnel.
• Manage calendars, schedule meetings, coordinate appointments, and resolve scheduling conflicts.
• Prepare agendas, briefing materials, attendance rosters, minutes, and action-item trackers.
• Coordinate meetings, working groups, program reviews, conferences, and executive engagements.
• Track action items, suspense dates, and responses to ensure timely completion.
• Draft, format, proofread, and distribute correspondence and program documentation.

Skills

Executive support and coordination

Meeting coordination

Calendar scheduling

Written communication

Analytical thinking

Education

Bachelor's degree in business administration, economics, public policy or related field

Tools

Microsoft Excel

Microsoft Office

Job description

• Compensation: USD 35,000 - USD 65,000 - yearly

Company Description

BryceTech is a trusted leader in complex technology domains, delivering data-driven solutions in aerospace, biosecurity, and defense. We specialize in systems engineering, advanced analytics, R&D programs, and strategic advisory support. Our clients – including NASA, DoW, HHS, DHS, and other civil and national security agencies – rely on us to drive mission success and accelerate innovation.

BryceTech has been recognized in the Washington Technology Fast 50 ranking of top high-growth small businesses for five consecutive years and received a GovCon Contractor of the Year Award in 2025, underscoring our strong growth, competitive positioning, and excellence in federal contracting. With a proven track record of winning sought-after contracts, scaling high-performance teams, and executing on critical government missions, BryceTech presents a compelling opportunity for strategic partnerships in the GovCon space.

Job Description

BryceTech is seeking Administrative Assistants to provide a range of administrative support, including scheduling meetings, managing correspondence, maintaining files, and preparing documents. This role requires proficiency with Microsoft Office software and strong organizational skills to ensure smooth office operations for the Naval Surface Warfare Center, Port Hueneme Division (NSWC PHD).

Responsibilities

• Provide administrative support to US Navy program offices, acquisition teams, and government personnel.
• Manage calendars, schedule meetings, coordinate appointments, and resolve scheduling conflicts.
• Prepare meeting agendas, briefing materials, attendance rosters, minutes, and action-item trackers.
• Coordinate meetings, working groups, program reviews, conferences, and executive engagements.
• Track action items, suspense dates, taskers, correspondence, and required responses to ensure timely completion.
• Draft, format, proofread, and distribute correspondence, memoranda, reports, presentations, spreadsheets, and other program documentation.
• Maintain organized electronic and hard-copy files in accordance with organizational procedures and records-management requirements.
• Manage document repositories, shared drives, collaboration sites, and program administrative databases.
• Support the preparation and coordination of official correspondence, staffing packages, decision memoranda, and routing documents.
• Review administrative documents for accuracy, completeness, formatting, and compliance with applicable procedures.
• Receive, organize, distribute, and track incoming and outgoing correspondence, deliverables, and other program materials.
• Maintain distribution lists, contact directories, organizational charts, calendars, and other administrative records.
• Assist with travel planning, travel authorizations, expense documentation, and related administrative requirements.
• Support visitor access, meeting-room reservations, facility coordination, and security-related administrative processes.
• Coordinate onboarding and offboarding activities, including access requests, equipment inventories, workspace assignments, and orientation materials.
• Maintain personnel, training, certification, equipment, and administrative tracking logs, as authorized.
• Assist with timekeeping, leave tracking, staff rosters, performance-reporting inputs, and other routine personnel-support activities.
• Support procurement and administrative purchasing activities, including preparing requests, tracking orders, and maintaining supporting documentation.
• Assist with government and contractor badge, account, system-access, and information-technology support requests.
• Compile data and prepare recurring administrative, staffing, workload, and program-support reports.
• Develop and maintain spreadsheets, trackers, dashboards, templates, and other tools that improve administrative efficiency.
• Support the preparation and coordination of leadership briefings, staff meetings, and executive-level engagements.
• Coordinate administrative inputs from program, engineering, logistics, contracting, financial management, and other functional teams.
• Respond to routine inquiries and direct requests to the appropriate program or functional representative.
• Handle sensitive, controlled, and proprietary information in accordance with applicable policies and procedures.
• Assist with audit, inspection, records-review, and information-request activities by locating and organizing supporting documentation.
• Monitor office supplies, equipment, furnishings, and other administrative resources; initiate replenishment or service requests as needed.
• Identify administrative process improvements and recommend standardized procedures, templates, and tracking methods.
• Provide professional customer service and maintain effective working relationships with government personnel, contractors, military stakeholders, and external organizations.

Qualifications

Required Qualifications

• Bachelor's degree in business administration, economics, public policy or a related field
• Experience and demonstrated ability to provide support to executives, including meeting coordination, correspondence, calendar scheduling, quality assurance of written reports, and spreadsheet creation/maintenance
• Strong analytical, organizational, problem-solving, and written communication skills
• Proficiency with Microsoft Excel and other Microsoft Office applications
• Ability to obtain and maintain an Active Secret security clearance, if required for the position

Additional Information

BryceTech offers a full range of benefits, including competitive salary, a comprehensive health plan including dental and vision coverage, company-paid life & disability insurance policies, 401(k) plan with company match, and an educational reimbursement program.

All your information will be kept confidential according to EEO guidelines.