Administrative Support Specialist

University of North Carolina at Charlotte; Charlotte (NC); On-site; USD 38,000 - 56,000; Full time

Job summary

University of North Carolina at Charlotte is seeking a Permanent Full-time Administrative Assistant to support the College of Health & Human Svc (Col). The role includes scheduling meetings, taking minutes, maintaining confidential personnel records, and assisting with budgets, purchasing, and travel requests for faculty.

The successful candidate will create and maintain reports, support management and faculty hiring processes, manage travel and grant-related purchases, and demonstrate

Qualifications

• High school diploma plus 1 year of related office experience
• Equivalent education/experience may qualify per policy
• Ability to handle confidential personnel records

Responsibilities

• Assist with scheduling meetings and taking minutes
• Support unit head with budgets, purchasing, and travel requests
• Prepare reports and assist with grant-related purchases
• Communicate clearly and coordinate with other units

Skills

Office Experience

Budgeting

Reporting

Confidentiality

Communication

Education

High School Diploma

Job description

Position Number: 002097

Department: College of Health & Human Svc (Col)

Employment Type: Permanent - Full-time

Months Per Year: 12

Essential Duties and Responsibilities:

Support Unit Head in administering the Department, including: scheduling meetings, producing minutes, handling confidential personnel records, working with budgets, and facilitating purchasing & travel requests for faculty.

Minimum Experience / Education:

Required Minimum Qualifications:

Graduation from high school and one year of related office experience; or an equivalent combination of education and experience.

Note: Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

Preferred Education Skills and Experience:

Experience creating and maintaining reports, supporting management, faculty hiring, and travel

Experience working with budgets and processing grant-related purchases.

Discretion and attention to detail with strong oral and written communication skills.

The individual must be organized and able to work well with other units.