Administrative Support Specialist

State of Nevada; Carson City (NV); On-site; USD 36,000 - 48,000; Full time

Job summary

The Nevada Board of Parole Commissioners in Carson City is seeking an Administrative Aid to support filing, data entry, and general clerical tasks. The position entails maintaining records, handling mail, typing documents, and providing information to staff and the public.

Qualified applicants will have a high school diploma or equivalent and at least six months of clerical experience or completion of a clerical trainee program in Nevada state service.

Qualifications

• High school diploma or equivalent with six months of general clerical experience.
• Six months of experience as a Clerical Trainee in Nevada State service.
• An equivalent combination of education and experience.

Responsibilities

• File, locate, and retrieve information using records maintenance systems and arrange files for storage, disposal, or preservation according to procedures.
• Record data and maintain routine records of addresses, phone numbers, staff schedules and attendance, activity logs and subject files.
• Duplicate, collate, assemble, and distribute materials according to agency policies and procedures.
• Handle mail: pick up, receive, open, date stamp, sort and deliver to staff.
• Type correspondence and reports; create and maintain basic databases and logs.
• Enter data in computer terminals; review data for completeness; refer issues to higher level staff.
• Receive, code and review applications, forms, documents and payments for completeness and compliance.
• Monitor, maintain, and inventory office supplies; reorder from approved vendors.
• Receive, store, issue, ship, and inventory stocked materials in a stores/warehouse environment; complete required documentation.
• Perform basic clerical accounting tasks; process invoices and manage petty cash; batch documents.
• Perform receptionist duties and answer telephones; greet callers/visitors and provide basic information.

Education

High school diploma or equivalent

Job description

The Nevada Board of Parole Commissioners in Carson City is seeking an Administrative Aid to support filing, data entry, and general clerical tasks. The position entails maintaining records, handling mail, typing documents, and providing information to staff and the public.

Qualified applicants will have a high school diploma or equivalent and at least six months of clerical experience or completion of a clerical trainee program in Nevada state service.