Administrative Support Officer Job

Global Canopy; United States; Remote; USD 40,000 - 80,000; Full time

Job summary

Join a forward-thinking organization as an Administrative Support Officer and play a crucial role in enhancing operational efficiency. This position offers a unique opportunity to work closely with the Leadership Team and contribute to impactful external events like Climate Weeks and biodiversity COPs. The ideal candidate will thrive in a dynamic environment, showcasing exceptional organizational and communication skills while managing diverse tasks. With a fixed-term contract until January 2026, this role promises a rewarding experience in a collaborative atmosphere, where your contributions will help drive significant organizational growth.

Benefits

36 days of leave

Employer pension contribution of 7%

Dental and eye-care coverage

Group Life Assurance

Group Income Protection

Employee Assistance Programme

Access to discounts and cashback deals

Qualifications

• Proven ability to manage multiple tasks effectively.
• Experience in planning international events with strong attention to detail.

Responsibilities

• Provide administrative support to the Leadership Team.
• Coordinate logistical arrangements for key external events.

Skills

Organisational Skills

Communication Skills

Problem-Solving Skills

Attention to Detail

Project Management

Tools

Excel

Google Workspace

Asana

Job description

The Administrative Support Officer role offers an exciting opportunity to directly influence the efficiency and impact of our work. Working with the Executive Coordinator, you will provide administrative support to the wider Leadership Team, enabling them to deliver ambitious plans during a period of organisational growth.

The role involves close collaboration with Global Canopy team members, particularly Communications Leads, to develop and deliver comprehensive project plans for key external-facing events such as London and New York Climate Weeks (annual), climate COPs (annual), and biodiversity COPs (biennial).

The successful applicant will serve as the primary contact for summit-related events, coordinating meetings, tracking follow-up actions, and providing updates via internal communications. You will oversee logistical arrangements including conference registration, travel, accommodation, visa procurement, and insurance, as well as preparing travel packs for attendees.

We seek a confident self-starter capable of juggling multiple priorities across different teams, with excellent IT and organisational skills, including experience with Excel, Google Workspace, and Asana.

This role is offered on a fixed-term contract until January 2026.

Requirements

To succeed, you should demonstrate:

• Highly organised self-management skills, with the ability to maintain records and streamline processes for maximum productivity
• Excellent verbal and written communication skills
• Capability to manage multiple tasks simultaneously, ensuring high performance
• Flexibility to adapt to changing priorities and circumstances
• Problem-solving skills to identify issues and develop practical solutions promptly

Skills and experience:

• Strong attention to detail, with proofreading and budget monitoring experience
• Understanding of good project management principles
• Experience in planning international events
• Strong interpersonal skills to engage with stakeholders at all levels and an interest in Global Canopy’s work
• Familiarity with project management tools like Asana and CRMs

Additional Benefits:

• 36 days of leave (including bank/public holidays), with options to purchase up to 5 additional days
• Employer pension contribution of 7%
• Coverage for dental, eye-care, wellbeing, physiotherapy, chiropody, and more for employees and children
• Group Life Assurance: lump sum of 3 times annual salary
• Group Income Protection: 75% of salary for up to 2 years in case of long-term sickness
• Employee Assistance Programme offering free, confidential advice
• Access to discounts and cashback deals at gyms, restaurants, holidays, and more