Administrative Support II

Westfield State University; Carrollton (GA); On-site; Full time

Job summary

The University of West Georgia is seeking an Administrative Support II to efficiently support the College Dean's Office, involving data management, budgeting, and administrative assistance. Ideal candidates have a high school diploma and 2-4 years of relevant experience, with the ability to support a collaborative educational environment.

Qualifications

• 2 - 4 years of administrative support experience required.
• Preferred education should be an Associates Degree; 1 - 2 years of higher education experience valuable.
• Must be a pCard holder and pass a credit check.

Responsibilities

• Enter data and maintain accurate records; assist with course scheduling and student issues.
• Process invoices, reimbursements, pCard purchases; monitor budget and financial reporting.
• Provide general administrative support, prepare documents, manage communication, and support events.

Skills

Microsoft Office Suites

Google platforms

Verbal communication

Written communication

Education

High School / GED

Associates Degree (Preferred)

Job description

Job Title: Administrative Support II
Location: UWG Recruiting Location
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 286815
About Us

Since 1906, the University of West Georgia (UWG) has been home to those who seek a transformative college experience. UWG is a leading residential, doctoral comprehensive university that offers a broad undergraduate and graduate curriculum based on a liberal arts foundation.Nestled among the pines on a picturesque 645 acres is the University of West Georgia- a hidden gem approximately 40 miles west of Atlanta. Serving approximately 13,000 students, and offering more than 100 programs, UWG is committed to advancing innovative academic programs and a student-centered business model. Perennially ranked by U.S. News & World Report, the Princeton Review, and Colleges of Distinction as a top national university, West Georgia offers 86 fields of study, including business, computing, nursing, education, STEM, communication and digital media, social sciences, and the fine and performing arts. UWG generates a regional economic impact of more than $650 million annually and provides a safe, quality, and affordable university experience that connects students to post-graduate career and leadership opportunities. UWG has been recognized by the Carnegie Foundation for its institutional commitment to community engagement through teaching, research and creative activities, and public service. West Georgia is one of only 119 U.S. colleges and universities to receive the elective classification in 2020 and is among only 359 institutions nationally. Dedicated to creating a first-choice university for students, alumni, employees, and communities, UWG seeks employees who will advance and support the University's mission of fulfilling the talent needs of western Georgia and the Atlanta metropolitan area, while contributing to the social, cultural, and economic development of the region and state.

Living in Carrollton, "The City of Dreams," offers the advantages of city life with a small-town vibe. This progressive community with Southern flair offers plenty of shopping, restaurants, nightlife opportunities, and cultural events. Named a City of Excellence in Georgia and listed as one of the 50 Best Small Southern Towns, Carrollton is the cultural, educational, health care, and commercial center for the west Georgia region.

At the heart of Carrollton is its historic downtown and Adamson Square lined with shops, galleries, and restaurants. Each season offers unique local events and opportunities for year-round recreation. Outdoor activities abound through award-winning spaces, including an 18-mile paved walking and biking Greenbelt trail that encircles the city and passes through the UWG campus.

The city embraces the University's students, faculty, and staff, and welcomes the diversity UWG brings to the community.

Invested in education with highly rated city and county K-12 systems, both city and county public school graduation rates are 90% and above and rank among the top in the nation by U.S. News & World Report.

Job Summary

This Administrative Support II reports to the Administrative
Support III position within the College Dean's Office. Provides
administrative support to ensure efficiency for all areas within the
college. Maintains various tasks such as record keeping, data
entry, budgeting, purchasing, scheduling, event support, and
general administrative assistance. This position develops
relationships within the college and some areas across the
university, such as the registrar and purchasing departments.

This position requires being a pCard holder and must pass a credit check.

Responsibilities

1 -
Enter data into databases and maintain accurate records.
Compile reports and summaries as required. Assist in the
organization and maintenance of confidential student and
personnel records. Support the College in monitoring student
course enrollment and faculty workload by utilizing
ARGOS/Banner reports; Assist School Director and program
coordinators with course scheduling (course building, rotations, &
revisions). Provide student-centered support in areas such as certificate verification, routing of student issue forms, and
scholarships.

2 -
Process invoices, reimbursements, pCard purchases, and
purchase orders, following all UWG and USG policies and
procedures. Assist with budget tracking, expense reconciliation,
and financial reporting for both UWG and Foundation funds.
Assist college faculty/staff with employee
reimbursements/expenses for travel and professional
development.

3 -
Provide general administrative support to college staff and faculty.
Prepare and edit documents, presentations, and correspondence.
Monitor phones and college generic email accounts to include
routing and directing calls and inquiries and performing follow-up
as needed. Support college-wide or school-specific events as
needed, including marketing/social media where appropriate.
Perform other duties as assigned to ensure the efficient operation
of the college.

4 -
Perform other duties as assigned.

Required Qualifications

Educational Requirements
High School / GED

Required Experience
2 - 4 years of administrative support experience.

Preferred Qualifications

Preferred Educational Qualifications
Preferred education should be Associates Degree; however, not
available in drop down. 1 - 2 years of higher education
experience. UWG experience using UWG platforms.

Preferred Experience
High School / GED

Proposed Salary

$19.61 hourly, paid on a bi-weekly basis

Knowledge, Skills, & Abilities

ABILITIES
The ability to work collaboratively with staff, faculty, students,
leadership, outside vendors, etc.

Lifting ' up to 15lbs Office Environment - Work normally
performed in a typical interior work environment.

KNOWLEDGE
Errors in administrative inaccuracies can reflect poorly on the
division and its leadership, potentially damaging relationships with
stakeholders, including faculty, students, donors, and other
departments at UWG.

SKILLS
Intermediate skills in Microsoft Office Suites and Google
platforms. Excellent verbal and written communication skills.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of West Georgia as determined by the University of West Georgia in its sole discretion; confirmation of the credentials and employment history reflected in your application materials, reference checks; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

The University of West Georgia is an equal employment, equal access, and equal educational opportunity, and affirmative action institution. It is the policy of the University of West Georgia to recruit, hire, train, promote, and educate persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity, or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50)

Other Information

The mission of the University of West Georgia is to enable students, faculty, and staff to realize their full potential through academic engagement, supportive services, professional development, and a caring, student-centered community. The institutional mission and daily operation of the University of West Georgia are guided by our values that support our vision to be the best place to work, learn, and succeed: ACHIEVEMENT, CARING, COLLABORATION, INCLUSIVENESS, INNOVATION, INTEGRITY, SUSTAINABILITY, and WISDOM.