Administrative Specialist II (Park and Recreation - Non-Civil Service)

City of Dallas; Dallas (TX); On-site; Full time

Job summary

A leading city government is seeking an Administrative Specialist II to provide essential administrative support in budgeting and procurement. The role is vital for maintaining organization and efficiency within departments. The ideal candidate will possess strong communication and analytical skills, ensuring continuous support in the department's operational needs.

Benefits

Competitive salary

Five-year vested pension plan

Health, vision and dental insurance

Tuition reimbursement

Paid time off

Qualifications

• Minimum 3 years experience in an administrative support role.
• Ability to interpret rules, regulations, and policies.
• Strong communication skills both verbal and written.

Responsibilities

• Provides advanced administrative support including budgeting and procurement.
• Coordinates and facilitates meetings and assists with departmental programs.
• Compiles data and prepares reports for performance measures.

Skills

Office practices

Customer service techniques

Data analysis

Communication

Leadership

Education

High School Diploma, GED

Job description

Administrative Specialist II (Park and Recreation - Non-Civil Service)

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Welcome to the City of Dallas!

The City of Dallas is one of the largest employers in the DFW Metroplex.

We offer growth opportunities and a chance to make a difference in our community.

What do we offer?

A competitive salary, five-year vested pension plan, great benefits package that includes health, vision and dental insurance, pet insurance, tuition reimbursement, qualifying childcare assistance, paid time off and more.

Join our diverse workforce and help us in providing excellent service to the residents of Dallas while building a rewarding career.

Job Summary

Performs intermediate-level administrative support or technical program assistance in disseminating information, maintaining filing systems, and performing internal administrative support work in accounting, procurement, contract development, budgeting,

Overview

Job Description

The Administrative Specialist II performs intermediate to advanced level administrative support or technical program assistance in disseminating information for a variety of functions, divisions, or departments.

Essential Functions

1 Performs a variety of advanced administrative functions; provides assistance in accounting, procurement, contract development, budgeting, and accounts payable/receivable; assists with budget analysis, preparation, and making recommendations for budget spending

2 Participates, assists, and supports in the planning and execution of a department program; develops, coordinates, and maintains record keeping and filing systems; handles petty cash and performs general accounting duties.

3 Prepares, interprets, and disseminates information concerning agency programs and procedures.

4 Coordinates, organizes, and facilitates meetings, conferences, and seminars for department or division; assists in coordinating work and various projects between units of the department.

5 Compiles and analyzes data, makes calculations, and prepares reports; assists and supports high level administrative staff in the development and dissemination of data and information; runs monthly division reports to ensure performance measures are met.

6 Assists in the preparation of presentations for administrative hearings.

7 Researches, composes, designs, and edits publications such as brochures, forms, and manuals; provides support for other document, marketing, and departmental publishing.

8 Assists in the development and implementation of training materials; provides training for subordinate administrative staff to ensure quality and efficiency of work; monitors and ensures all licenses, certifications, and physical paperwork are accurate and up to date.

9 Responds to inquiries regarding rules, regulations, policies, and procedures; provides excellent customer service; monitors department inventory and ensure the procurement of required essentials.

10 Performs any and all other work as needed or assigned.

Knowledge And Skills

1 Knowledge of office practices and administrative procedures.

2 Knowledge of customer service techniques to resolve problems and issues.

3 Ability to investigate, collect, and analyze information for accuracy, consistency and conformity with established policies.

4 Ability to coordinate, lead and train others.

5 Ability to interpret rules, regulations, policies, and procedures.

6 Communicating effectively verbally and in writing.

7 Establishing and maintaining strong working relationships.

Experience

Minimum Qualifications

3 years experience in an administrative support role

Licenses and Certifications

None

Education

High School Diploma, GED

Salary Range

$24.39 - $27.71

The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.

City of Dallas is an Equal Opportunity Employer and values diversity at all levels of its workforce.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Government Administration

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