Administrative Support Coordinator I, Office of the Provost

Opt For Healthy Living; Fullerton (CA); Hybrid; USD 45,000 - 50,000; Full time

Benefits offered by this job

Health plans

Dental coverage

Vision coverage

Retirement plan

Tuition waiver

Job summary

California State University, Fullerton is looking for an Administrative Support Coordinator I to join the Office of the Provost. This role involves providing essential administrative support, including budget management and maintaining confidential files.

The ideal candidate will possess a high school diploma, two years of administrative experience, and strong communication skills. This full-time position offers a salary range between $4,047 and $4,509 per month, with a work schedule from Monday

Qualifications

• High School diploma or equivalent and two years of experience in administrative support.
• Knowledge of university policies and procedures.
• Ability to handle multiple priorities and projects independently.

Responsibilities

• Provide administrative and operational support for the Office.
• Maintain confidential files and coordinate meetings.
• Prepare budget reports and reconcile expenditures.

Skills

Office systems knowledge

Interpersonal communication

Budget management

Administrative support

Technology proficiency

Education

High School diploma or equivalent

Bachelor's degree

Job description

Administrative Support Coordinator I, Office of the Provost

Job no: 562677
Work type: Staff
Location: Fullerton
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Job Title

Administrative Support Coordinator I, Office of the Provost

Classification

Auto Req. ID

562677

Salary Range

(Hiring range depending on qualifications, not anticipated to exceed $4,047 - $4,509 per month)

Work Schedule

Monday - Friday, 8:00 AM - 5:00 PM

Why CSUF

California State University, Fullerton (Cal State Fullerton) is a leading public university committed to student success, academic excellence, and inclusive excellence. The university fosters a collaborative environment that supports teaching, research, and service while promoting innovation and professional growth. Cal State Fullerton is both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution, and a recipient of the Seal of Excelencia (2021 and 2024) from Excelencia in Education. Joining Cal State Fullerton means becoming part of a community dedicated to advancing student achievement, career success, and economic mobility.

Department

The Office of the Provost and Vice President for Academic Affairs plans and manages all academic and instructional resources that support the teaching, scholarship, and research mission of Cal State Fullerton. The office strives to serve as a central resource for the campus community, ensuring quality academic programming and fostering partnerships with both internal and external stakeholders to promote and support faculty and student success. The Office of the Provost achieves this by empowering faculty, staff, administrators, and students with the knowledge and support necessary so that we can each carry out our individual roles in fulfilling our university’s mission. We seek an exceptional individual to join our Operations team as the Administrative Support Coordinator I, Office of the Provost. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Duties and Responsibilities

Under general direction, the Administrative Support Coordinator I independently provides administrative and operational support for the Office. Maintains confidential files and records; schedules and coordinates appointments and meetings; and processes administrative documents and records. Serves as a resource to Office staff and students by responding to inquiries and resolving issues requiring knowledge and interpretation of complex University policies and procedures, including Title 5, Executive Orders, and UPS documents, and refers matters appropriately when necessary. Coordinates event planning and related activities, establishes timelines and deadlines, and collaborates with units across campus. Prepares monthly budget reports, monitors and tracks expenditures, processes travel authorizations and travel claims, reconciles procurement card transactions, and coordinates the ordering of supplies and services. Serves as the department IT coordinator (DITC) and coordinates technology-related requests and support. Hires, schedules, trains, and provides lead work direction to student assistants. Coordinates student payroll processes and related personnel documentation. Performs other duties as assigned.

Essential Qualifications

High School diploma or the equivalent and two years of experience in general office, clerical or administrative support work or the equivalent. Training at a vocational school or full-time college education may be substituted for the required experienceon a year for year basis.Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems, and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature.

Preferred Qualifications

Bachelor's degree from a regionally accredited four-year university. Experience working in a university setting. Knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Ability to communicate effectively orally and in writing. The ability to use and quickly learn new office support technology systems and software packages is a prerequisite and may include providing training to all levels in standard office procedures. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects.

• An array of health plans that include prescription drug coverage
• Dental and Vision coverage
• Income protection benefits including life insurance and disability
• Retirement plan through CalPERS
• Tuition waiver for employees and dependents if eligible

California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive.

Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status.

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.

California State University, Fullerton is not currently sponsoring anynewH-1B petitions for staff, management, or faculty positions.

Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement.

Advertised: Oct 01 2026 Pacific Daylight Time
Applications close: Oct 15 2026 Pacific Daylight Time