Administrative Support Coordinator (ASC II)

California State University, Fresno; Fresno (CA); On-site; USD 49,000 - 51,000; Full time

Benefits offered by this job

Medical, dental and vision plans

CalPERS retirement

15 paid holidays

Job summary

California State University, Fresno is seeking an Administrative Support Coordinator II to provide essential administrative support within the Department of Mechanical Engineering in the Lyles College of Engineering. The role reports to the Department Chair and involves office coordination and handling diverse tasks.

This is a full-time, probationary, non-exempt position with responsibilities including project coordination, data entry, and the use of word processing and spreadsheet tools to

Qualifications

• High school diploma or equivalent.
• Four (4) years of related office work.
• Ability to use standard office equipment and office software.

Responsibilities

• Provide administrative support to the Department of Mechanical Engineering.
• Assist with data entry, reports, and office databases.
• Coordinate office tasks for programs or administrative units.
• Assist with policy interpretation and compliance tasks.

Skills

Business math

Writing

Interpersonal skills

Policy interpretation

Problem solving

Communication

Education

High school diploma

4 years office experience

Tools

Word processing

Spreadsheet software

Job description

Compensation And Benefits Anticipated Hiring Salary Range: $4,367 - $4,543 per month (Steps 1-3)

Administrative Support Coordinator (Administrative Support Coordinator II)

Compensation And Benefits Anticipated Hiring Salary Range: $4,367 - $4,543 per month (Steps 1-3)

Full CSU Classification Salary Range: $4,367 - $6,362 per month

• This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Job Summary

The Administrative Support Coordinator (ASC) is a key contributor supporting the mission of the Department of Mechanical Engineering in the Lyles College of Engineering. The position reports to the Chair of the Department of Mechanical Engineering. Administrative Support Coordinators are distinguished by the administrative nature and scope of support work performed and/or ongoing work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. Administrative work is typically operational or procedural in nature relating to the program, office, or projects. Work is often of a project nature and may require specialized knowledge. Typically, incumbents are responsible for the full scope of project activities including initiation, execution, coordination, implementation, and evaluation. Incumbents may coordinate the office support for an entire academic, special program or administrative office, or for an administrative head to one of these offices. Incumbents are expected to use general office equipment and a full range of office support technology and systems including: one or more word processing and spreadsheet packages; use of a computer and online systems to enter data and generate reports; maintenance of desktop databases; and use of electronic and voice mail.

Key Qualifications

• Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections
• Ability to draft and compose correspondence and standard reports
• Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive
• Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist
• Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions
• Ability to communicate effectively with a diverse group of students, faculty and staff

Education And Experience

• High school diploma or technical/vocational program or equivalent
• Four (4) years of recent related office work

Fresno State

California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe.

Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

Equal Employment Opportunity Information

California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer.

COVID19 Vaccination Policy

Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to [e-mail].

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter.

Fresno State is a tobacco-free, smoke-free and vapor-free campus.

Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)