Office Coordinator (ASC II)

California State University, Fresno; Fresno (CA); On-site; USD 49,000 - 71,000; Full time

Benefits offered by this job

Medical, dental and vision benefits

CalPERS retirement

15 paid holidays

Fee waiver education program

Job summary

California State University, Fresno is seeking an Office Coordinator (Administrative Support Coordinator II) to provide high-level, confidential support to the Senior Director of Admissions & Records and the University Registrar. The role manages day-to-day operations of the Admissions & Registrar’s front office and leads student assistant staff while coordinating special projects.

Responsibilities include updating office forms, maintaining the website, ensuring compliance with university

Qualifications

• Bachelor’s degree preferred; high school completion required.
• Four years of progressively responsible administrative support experience.

Responsibilities

• Provide high level, confidential administrative support to the Senior Director of Admissions & Records and the University Registrar.
• Manage day-to-day operations of the Admissions & Registrar’s front office and supervise student assistants.
• Maintain and update office forms and the department website; coordinate special projects.
• Provide technical support and ensure compliance with university policies; handle confidential student records.

Skills

Time management

Communication

Interpersonal skills

Customer service

Education

Bachelor’s degree (preferred)

High school completion

Tools

PeopleSoft

Job description

Compensation And Benefits

The anticipated salary hiring range is up to

Office Coordinator

(Adminstrative Support Coordinator II)

Compensation And Benefits

The anticipated salary hiring range is up to $4,367 - $4,543 per month (Steps 1 - 3), commensurate with qualifications and experience.

The salary range for this classification is $4,367 to $6,362 per month.

• This full-time (equivalent to 40 hours per week) position is temporary and expected to end on or before December 31, 2026. Extension of this assignment is contingent upon sufficient additional funding and satisfactory performance.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here .

Job Summary

As the Office Coordinator to the Senior Director of Admissions & Records and to the University Registrar, this position is responsible for providing high level, confidential support and administrative assistance to the Office of Admissions & Registrar by complete major projects to support registration and enrollment management activities, maintenance of the website, designs and updates all office forms used in the office and acts as a liaison with other campus offices and programs to coordinate special projects. This position is also responsible for managing the day-to-day operations of the Admissions & Registrar’s front office and the leadwork oversight of all department student assistant positions. Additional responsibilities include providing technical support to the department which includes responsibility for evaluation of work procedures and compliance with university policy. The incumbent is also responsible for handling special projects, confidential student records, and other highly sensitive information.

To view the full list of qualifications and job responsibilities, please click the Position Description button above.

Key Qualifications

• Demonstrated ability to take initiative and independently plan, organize, and coordinate multiple priorities in a fast-paced, team oriented environment with frequent interruptions, shifting priorities, and critical deadlines while consistently providing quality customer service.
• Excellent communication, verbal, and written skills to effectively compose various correspondence and standard reports
• Handle effectively a broader range of interpersonal contacts, including those at a higher level, sensitive or confidential in nature, and serve as a liaison for the unit.
• Ability to create and maintain program records and provide data for review in developing and implementing strategies and activities to meet programmatic goals and enhance processes.
• Ability to establish and maintain cooperative working relationships and promote a positive, service oriented collegial work environment.
• Ability to serve as a resource to students, staff and the community in responding to inquiries and providing detailed information concerning programs and events

Education And Experience

• Completion of a high school program, technical/vocational program or their equivalents
• Four years of progressively responsible administrative support, clerical, and secretarial experience with a wide variety of duties and responsibilities.

Preferred Qualifications

• Experience working with a complex data system, preferably PeopleSoft Student Administration System
• Experience and knowledge of university/higher education policies and procedures or other complex regulations
• Completion of a bachelor's degree

Fresno State

California State University, Fresno is one of 22 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Fresno State is a tobacco-free, smoke-free and vapor-free campus.

Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

Equal Employment Opportunity

California State University, Fresno is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Human Resources Department at [phone].

Title IX

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix

Jeanne Clery Campus Safety Act Notification

Pursuant to the Jeanne Clery Campus Safety Act, the current Annual Security Report (ASR) is available for viewing at https://occr.fresnostate.edu/clery.html . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Fresno State for the last three (3) calendar years. Paper copies are available upon request by emailing the Clery Director at [e-mail] . Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

COVID19 Vaccination Policy

Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to [e-mail] .

Mandated Reporter Per CANRA (MPP ONLY if applicable)

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Conflict of Interest (MPP ONLY if applicable)

The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

CSU Out of State Employment Policy

California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Background Check Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

Additional Information

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)