Administrative Support Coordinator

Greene County Board of Commissioners; Xenia (OH); On-site; USD 28,000 - 39,000; Full time

Job summary

Greene County Board of Commissioners in Xenia, OH seeks an experienced administrative professional to provide secretarial and non-routine administrative support under general supervision. The role may involve acting as lead worker over lower-level staff and coordinating detailed meeting logistics.

The ideal candidate has thorough knowledge of administrative policies, procedures, and office operations, including handling confidential information and data gathering for officials.

Qualifications

• Requires high school diploma or GED and associated coursework in secretarial science or business office applications.
• Experience level indicated as advanced secretarial/administrative support.

Responsibilities

• Prepares/composes routine and non-routine correspondence, reports, charts, tables and graphs from general direction.
• Researches issues for elected officials for presentations and responses to inquiries.
• Gathers and compiles data from state/local officials and other entities; handles confidential information.
• Manages meeting materials, coordinates details of meetings, and maintains confidential filing system.
• Acts as back-up to Board Clerk and manages calendars, travel/lodging, and scheduling.
• Greets visitors and serves as host/hostess; handles mail for the office; screens calls for Board members/Administrator.
• Performs other duties of a similar nature or level.

Education

High School Diploma or GED

Secretarial course work

Tools

Office applications

General secretarial knowledge

Job description

The advanced level class works under general supervision & requires thorough knowledge of administrative policies & procedures, clerical & secretarial procedures in order to provide secretarial & non-routine administrative support (i.e., independently formulates decisions &/or judgments involving non-legal interpretation of policies & procedures as they would apply to given situation to resolve problems, to prepare correspondence &/or reports or to carry out other assignments) & if assigned, acts as lead worker over lower-level administrative &/or office support staff.

Normal Working Hours: Monday - Friday; 7:30am - 4:00pm

Prepares/composes routine and non-routine correspondence, reports, charts, tables and graphs from general direction; Researches various issues and topics for elected officials for presentations, speeches and response to inquiries; gathers and compiles data and information from state and local elected officials as well as other entities; processes and manages confidential information; gathers/disburses meeting materials; coordinates details of meetings; creates/maintains highly confidential filing system. Acts as back-up to Board Clerk.

Manages calendars for Board appointments; makes travel/lodging arrangements; acts as support person for County Administrator daily as needed; arranges conferences/speaking engagements; opens, reads, replies and disburses mail for the office; answers/screens call for Board members/Administrator.

Greets visitors; acts as host/hostess as needed.

Performs other duties of a similar nature or level as assigned.

High School Diploma or General Equivalency Diploma (G.E.D.) and Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 30 mos. experience in secretarial/administrative professional field. Valid Ohio Driver's License

- Or equivalent of Minimum Class Qualifications for Employment noted above may be substituted for the education and/or experience required. Education and Experience may not be substituted for mandated licensure/certification.

UNUSUAL WORKING CONDITIONS:

Predictable and regular attendance is required.

Stooping, crouching, reaching repetitive motion, exerting up to 10 lbs. of force occasionally to lift carry, push, pull or otherwise move objects