Administrative Coordinator

City of Grandview Heights; Columbus (OH); Presencial; USD 36.000 - 48.000; Jornada completa

Descripción de la vacante

The City of Grandview Heights is seeking a dedicated clerk/administrative assistant to perform a variety of office duties with a degree of independent judgment. The role supports the department by preparing purchase orders, invoices, correspondence, managing supplies, and handling mail and visitors.

Proficiency with MS Office and office equipment is essential. Responsibilities include maintaining records, assisting with department activities, and ensuring accurate documentation while maintaining

Formación

• Performs a variety of clerical duties and office procedures with a moderate degree of independent judgment.
• Proficiency with office software, including word processing and spreadsheets.
• Develops and maintains effective working relationships with associates, officials, and the public.

Responsabilidades

• Prepare materials such as purchase orders, invoices, and correspondence.
• Maintain an inventory of office supplies and order supplies as needed.
• Receive visitors and phone calls; file documents and records.
• Attend to incoming and outgoing mail and packages; operate copier and phones.

Conocimientos

Clerical duties

Independent judgment

Written communication

Educación

High school diploma or equivalent

Herramientas

MS Office

Adobe

Office equipment operation

Descripción del empleo

Under general direction of a department head, is responsible for performing a variety of clerical duties and office procedures using a moderate degree of independent judgment; performs other related duties as required.Perform duties unique to the department

• Prepare materials such as purchase orders, invoices, and correspondence
• Maintain an inventory of office supplies and other materials and order supplies when necessary
• Receive visitors and phone calls
• File documents and records
• Attends to incoming and outgoing mail and packages as needed
• Operate copier, phones, and other office equipment, as needed
• Proficiency with office software, including word processing, spreadsheets, and any software specific to the department's duties
• Occasionally drive between City buildings, or as may otherwise be directed in connection with work duties
• Maintains licenses and certifications as required, if any
• Demonstrates regular and predictable attendance
• Meets all job safety requirements and all applicable safety standards that pertain to essential functions

Additional Examples Of Work Performed

• Provides support to department-sponsored activities, including but not limited to workshops, training, special meetings, and exhibitions
• Assists other departments as directed by the Mayor and/or Director of Administration
• Possession of a high school diploma or equivalent
• Minimum three years of full-time clerical or administrative experience
• Possession of a valid State of Ohio motor vehicle operator's license

QUALIFICATIONS

(*indicates developed after employment).

Knowledge Of

• Contemporary office practices and procedures
• Proper usage of English language, including grammar, spelling, and punctuation

Skill in

• Performing a variety of clerical duties and office procedures using a moderate degree of independent judgment

Ability to

• Initiate and draft routine correspondence
• Develop and maintain effective working relationships with associates, officials, and the general public
• Maintain accurate records and reports
• Research files and records to obtain information and data required by a supervisor
• Arrangeforandprovidenecessarymaterialsforpublicmeetingsandtrainingsessions
• Legally operate a motor vehicle

EQUIPMENT USED

The following are examples only and are not intended to be all-inclusive:

Standard office equipment including computer, copier/scanner, software (Adobe, MS Office Suite, etc.), telephone and/or smartphone.

Physical Requirements And Working Environment

• A majority of work performed during daily business hours, Monday - Friday, occasional evening meetings may be required.
• Essential functions of this position require physical ability and mobility to work in an office setting, with or without reasonable accommodation
• Stand or sit for prolonged periods of time (up to 8 hours)
• Occasionally stoop, bend, kneel, crouch, reach, and twist
• Lift, carry, push, and/or pull light to moderate amounts of weight (typically up to 20lbs.)
• Operate office equipment requiring repetitive hand movement and fine coordination, including use of a computer keyboard
• Travel to other locations on foot or by car
• Verbally communicate to exchange information

Management reserves the right to modify the foregoing job parameters at anytime.