Student Employment Coordinator

Wright State University; Dayton (OH); On-site; USD 39,000 - 45,000; Full time

Job summary

Wright State University is seeking a Student Employment Coordinator to manage the university’s student employment program under the supervision of the department. The role ensures compliance with institutional, state, and federal regulations and serves as the central contact for student employment operations supporting student workers and supervisors in their professional and academic growth.

Minimum qualifications include a high school diploma or GED with four years of related work experience,

Qualifications

• High school diploma or GED plus 4 years of related work experience, or two years post-secondary plus two years related work experience, or a Bachelor’s degree and one year related work experience.

Responsibilities

• Coordinate and promote student supervisor program with stakeholders.
• Assist with training and presentations on student employment operations.
• Support special projects to enhance student employment services and programs.
• Maintain and update student employment databases, job postings, and online systems.
• Ensure compliance with policies including work-study eligibility, payroll accuracy, and timekeeping.

Skills

Writing and editing

Math/numeracy

Office software

Education

High school diploma or GED

Two years post-secondary education

Bachelor’s degree in related field

Tools

Office software packages

Job description

Wright State University is an equal opportunity employer.

Faculty Rank or Job Title

Job Category:

Job Category: Classified (non-exempt)

Department

Department Human Resources

EEO number:

EEO number: 27C073

Position FTE

100%

Minimum Hourly Rate

Minimum Hourly Rate 18.54

Eclass

Eclass 34 Classified FT Hourly BW

Salary Band:

Salary Band: CS 16

Job Summary/Basic Function:

Under direction of the department supervisor, the Student Employment Coordinator is responsible for the facilitation and execution of the student employment program. This role ensures compliance with institutional policies, state and federal regulations and fosters a supportive environment for student workers and their supervisors. The coordinator serves as a point of contact for student employment operations, which promotes the university’s goal of professional and academic growth of student employees.

Minimum Qualifications

• A high school diploma or GED and four years (FT) of related work experience, OR two years of post-secondary education and two years of (FT) related work experience, OR a Bachelor’s degree in a related field and one year of (FT) related work experience.
• Writing and editing skills.
• Ability to calculate basic math.
• Thorough knowledge and skills to utilize current office equipment and a variety of complex software packages.

Preferred Qualifications

Essential Functions and percent of time:

20% STUDENT - SUPERVISOR PROGRAM PROMOTION :

• Coordinate with appropriate stakeholders to approve and classify student job descriptions and/or student job audits
• Assist with and deliver training and presentations related to student employment operations
• Assist with special projects and initiatives that enhance or expand student employment services and programming.

20% DATABASES & OPERATIONS :

• Maintain and update student employment databases, job postings, and online systems to ensure accurate and timely information.
• Generate and verify reports and documents, including standard and customized reports, ensuring accuracy and completeness
• Implement all aspects of the university’s student employment program, including recruitment, hiring, onboarding, employee status changes, verifications and ensures accurate data entry of employment data in the HR systems for student workers.
• Review job postings for clarity and consistency, recommends formatting improvements, and posts approved positions to the job posting system.

20% EVENT & PROGRAM SERVICES :

• Collaborate with other services units provide student employment program representation at campus and departmental programs and events contribute to the development of presentation, handouts and web resources

20% COMPLIANCE & CORRESPONDENCE :

• Ensure compliance with university, state and federal policies, including work-study eligibility, payroll accuracy and timekeeping requirements.
• Advise on student employment policies and procedures, escalating complex or sensitive issues to appropriate personnel when necessary
• Provide administrative support by reviewing and evaluating information and preparing both routine and specialized correspondence and reports.

20% STUDENT SERVICE / CUSTOMER SERVICE :

• Serve as a point of contact for visitors, students, and faculty, providing general assistance related to student employment
• Refer students, as appropriate, to various student support offices on campus (i.e., enrollment services, career services, financial aid, registration, and OPERS ).
• May supervise student employees, providing guidance and oversight as needed.

Essential Functions and percent of time (cont'd):

Non-Essential Functions and percent of time:

Working Conditions

Typical office environment.
To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University before making an employment offer conduct various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources.
Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.

Posting Date

Posting Date 10/15/2026

First Consideration Date:

First Consideration Date: 10/26/2026

Closing Date

Open Until Filled Yes

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have a Bachelor’s degree in a related field?
  • Yes
  • No

3640 Colonel Glenn Hwy., Dayton, OH 45435 USA