Administrative Support Coordinator

E.S. Wagner Co., LLC; Charlotte (NC); On-site; USD 29,000 - 33,000; Full time

Job summary

E.S. Wagner Company, LLC in Charlotte, NC seeks an Administrative Support Coordinator to join our team of construction professionals.

You will provide day-to-day administrative support to Contract Coordinators, assist with invoicing, and help manage travel and vendor arrangements. The ideal candidate has a high school diploma, at least one year of office experience, strong communication and organizational skills, and proficiency with Outlook, Word, and Excel.

Qualifications

• A high school diploma or equivalent.
• At least one year of data entry, administrative, or general office experience.
• Proficiency with Microsoft Outlook and Word, with basic working knowledge of Excel.
• Strong verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and adapt to changing circumstances.
• Professional, dependable, and collaborative approach.

Responsibilities

• Provide day-to-day administrative support to Contract Coordinators and team members.
• Assist Accounting with invoice processing and data entry.
• Coordinate routine project support needs with vendors.
• Maintain organized records for project support, credit card transactions, travel arrangements, and vendor services.
• Reconcile company credit card statements with receipts submitted by field employees and follow up on missing documentation.
• Answer the multi-line telephone system using the company-approved greeting in a friendly and professional manner.
• Route incoming calls, provide assistance, and furnish general information to internal and external callers.
• Greet and direct visitors to the appropriate department and notify employees when their visitors arrive.
• Efficiently receive, sort, and distribute mail and deliveries within the organization.
• Make copies, scan documents, and provide general administrative support.
• Coordinate onboarding for new hires.
• Book hotel accommodations for field crews and assist with other travel-related arrangements as needed.

Skills

Data entry

Administrative support

Communication

Organization

Multi-tasking

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Excel

Job description

E.S. Wagner Company, LLC is looking for a Administrative Support Coordinator to join its team of construction professionals in the Charlotte, NC area. E.S. Wagner offers competitive salary and benefits including medical, dental, vision, STD, LTD and life insurance, paid time off, and 401(k) plan. Salary starts at $21-$24, dependent on experience.

Company Profile:

E.S. Wagner Company is a heavy civil and highway construction company serving clients in both the public and private sectors, and has the people and resources necessary to complete the most challenging and complex projects in a variety of geographical areas. Through innovative engineering and construction, combined with the latest in construction technology and equipment, E.S. Wagner Company has built its reputation as a safe, capable, and expert general contractor. These capabilities, coupled with the values of integrity, reliability, and pride in a job well done, make E.S. Wagner Company an industry leader and employer of choice.

Responsibilities and Duties

• Provide day-to-day administrative support to Contract Coordinators and other members of the team.
• Assist Accounting Department with invoice processing (data entry).
• Coordinate routine project support needs, including contacting vendors to schedule or request services such as dumpster deliveries, exchanges, and removals.
• Maintain organized records and documentation related to project support, credit card transactions, travel arrangements, and vendor services.
• Reconcile company credit card statements by matching transactions to receipts submitted by field employees and following up on missing documentation.
• Answer the multi-line telephone system using the company-approved greeting in a friendly and professional manner.
• Route incoming calls, provide assistance, and furnish general information to internal and external callers.
• Greet and direct visitors to the appropriate department and notify employees when their visitors arrive.
• Efficiently receive, sort, and distribute mail and deliveries within the organization.
• Make copies, scan documents, and provide general administrative support.
• Coordinate onboarding for new hires.
• Book hotel accommodations for field crews and assist with other travel-related arrangements as needed.

Qualifications

• High school diploma or equivalent.
• At least one year of data entry, administrative, or general office experience
• Proficiency with Microsoft Outlook and Word, with basic working knowledge of Excel.
• Strong verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and adapt to changing circumstances.
• Professional, dependable, and collaborative approach.

No phone calls, please.

Job Type:

Full-Time, In Office

Schedule:

Monday through Friday, 8:00 a.m. - 5:00 p.m., with a one-hour lunch break.

Accessibility:

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at
Phone: [phone]

Email:

[e-mail]
Equal Opportunity Employer, including disabled and veterans.
If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language: English - Spanish - Arabic - Chinese