Administrative Support & Community Outreach (Hybrid)

Nonprofit Westchester; New York (NY); Hybrid; USD 23,000 - 32,000; Part time

Job summary

SPEAK seeks an Administrative Assistant & Community Outreach specialist to support day-to-day operations and program activities. This part-time role involves administrative tasks, event logistics, and outreach within Westchester County.

The position emphasizes collaboration with the Executive Director, engagement with community partners, and effective communication across programs, trainings, and communications. Hybrid work arrangements are available.

Qualifications

• Available for in-person travel within Westchester County.
• Excellent attention to detail and organizational skills.
• Reliable, responsive, and able to work independently.
• Strong written and verbal communication skills.
• Comfortable with Google Workspace and quick to learn new technology.
• Able to juggle multiple priorities in a small, growing organization.
• Passion for AANHPI mental health and health equity is strongly preferred.

Responsibilities

• Administration & Operations: monitor email, scheduling, and routine correspondence; maintain calendars, Drive, spreadsheets, and records; assist with Squarespace updates; improve admin systems and workflows; support the Executive Director and team on special projects.
• Programs & Events: coordinate logistics for trainings and community events; prepare materials; attend and support in-person events across Westchester.
• Community Outreach & Communications: maintain contact lists; assist with outreach emails, promotions, and partner communications; support social media and website content; assist with fundraising and donor tasks.

Skills

Travel

Detail-oriented

Communication

Google Workspace

Multitasking

Independent

AANHPI health

Job description

Posted: Sep 11, 2026

Administrative Support & Community Outreach (Hybrid)

SPEAK (a Supportive Place for Empowering Asian Americans and Kin), Inc

business_center Part-time

Salary: $20.00 - $20.00 Hourly

Application Deadline: Oct 30, 2026

Health Services

Administrative Assistant & Community Outreach — Part-Time

Westchester, NY | Hybrid | $20/hour | 8–16 hours/week

Position Overview

SPEAK seeks a reliable, detail-oriented Administrative Assistant to support the day-to-day operations of our growing nonprofit. This position will provide administrative and logistical support across programs, trainings, events, communications, and organizational operations.

Key Responsibilities

Administration & Operations

• Monitor general email and assist with routine correspondence and scheduling.
• Maintain calendars, Google Drive, spreadsheets, and organizational records.
• Assist with minor website updates (Squarespace).
• Help improve administrative systems and workflows, including appropriate use of AI and technology.
• Provide administrative support to the Executive Director and team on special projects.

Programs & Events

• Coordinate logistics for administrative needs for trainings and community events.
• Prepare and organize participant licensing and training materials.
• Attend and support in-person events throughout Westchester County.

Community Outreach & Communications

• Maintain community, partner, volunteer, and stakeholder contact lists.
• Assist with outreach emails, event promotion, and partner communications.
• Provide basic support for social media, website content, flyers, and other communications.
• Assist with fundraising, sponsorship, grant, and donor-related administrative tasks as needed.

Qualifications

• Must be able to travel in-person within Westchester and occasionally carry event materials (e.g., box of tabling materials).
• Excellent attention to detail, organization, and follow-through.
• Reliable, responsive, and able to work independently.
• Strong written and verbal communication skills.
• Comfortable with Google Workspace and learning new technology.
• Ability to manage multiple priorities in a small, growing organization.
• Passion for AANHPI mental health and health equity strongly preferred.

Schedule

• 8–16 flexible hours/week
• Hybrid, with occasional events in-person in Westchester (some daytime, predominantly evening/weekend).
• Approximately one team meeting per month.
• Ability to commit to 1 year preferred.
• Opportunity for the position to grow based on organizational needs, performance, and funding.

Compensation & Benefits

• $20/hour, up to 16 hours/week or more pending funding, performance, and needs of a growing organization
• Connections with AAPI community leaders, mental health professionals, and nonprofit organizations in the greater New York area
• Hands-on nonprofit administration, communications, and community outreach experience
• If appropriate, a letter of recommendation available upon completion of a successful tenure
• Applications accepted on a rolling basis. Position will be available until filled, even if before the deadline indicated.************

SPEAK is an equal opportunity employer and does not discriminate on the basis of any characteristic protected by applicable law.