Administrative Support Associate

NC State University

Raleigh (NC)

On-site

USD 46,000 - 49,000

Full time

30 hours ago

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Job summary

NC State University Athletics is seeking an Administrative Support Associate to provide essential administrative support to Baseball, Men’s Tennis, and Women’s Tennis programs. This role helps keep daily operations organized and serves as a welcoming resource for coaches, staff, student‑athletes, families, and visitors.

The position supports travel expenses, P-Card reconciliations, calendars, files, and Teamworks.

Qualifications

High School Diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
Experience supporting administrative operations in a collegiate or professional athletic setting.
Familiarity with event planning and coordination.
Proficiency with database management, data entry, and maintaining accurate records.
Knowledge of administrative, scheduling, travel, or team management software.

Responsibilities

Reconcile P-Card transactions for Baseball and Tennis staff.
Coordinate scheduling, memos, and communications for Baseball and Tennis staff.
Provide support with Teamworks software.
Assist with travel arrangements and itineraries for recruits.
Assist with coaches’ travel arrangements and program budget management.
Support the planning and coordination of banquets and other program events.
Perform other duties as assigned by coaches and administration.

Skills

Event planning

Data entry

Record keeping

Team management software

Database management

Education

High School Diploma

Tools

Teamworks

Job description

Please see Special Instructions for more details.

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

Job Posting Information

Posting Number PG195184SP

Internal Recruitment No

Working Title Administrative Support Associate

Anticipated Hiring Range $46,000 – $49,339

Work Schedule Monday- Friday 8:00 a.m.–5:00 p.m. work schedule. Work outside normal business hours or overtime should be approved in advance by the supervisor. Regular game-day responsibilities and team travel are not required.

About the Department

The mission of the NC State University Department of Athletics is to prepare student-athletes to compete at the highest level and to inspire them to be leaders now and for the future by providing the best environment to achieve their athletic, academic, and personal aspirations as well as providing support for the professional development of our coaches and staff, all within the role of the greater institutional relationships to the University. This position will serve as Administrative Support Associate for North Carolina State University Athletic Department which competes as a NCAA Division 1 team competing in the Atlantic Coast Conference.

Wolfpack Perks and Benefits

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership , and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

The Administrative Assistant, located within the Baseball offices at Doak Field at Dail Park, provides essential administrative support to the Baseball, Men’s Tennis, and Women’s Tennis programs. This role helps keep daily operations organized and running smoothly while serving as a welcoming and responsive resource for coaches, staff, student-athletes, families, and visitors.

The Administrative Assistant supports a variety of administrative and operational needs, including processing travel expenses and reimbursements, reconciling P-Card transactions, maintaining coaches’ calendars, organizing files and informational materials, and assisting with Teamworks. The position also supports recruitment efforts through data entry and helps coordinate travel arrangements and itineraries for recruits.

As a key point of contact for the Baseball and Tennis programs, this position responds to inquiries from players, parents, alumni, fans, NCAA and ACC officials, media, and members of the public. The Administrative Assistant answers phones, assists visitors, and helps connect coaching staff with the Athletics Department, University partners, support units, and external stakeholders.

Duties

Reconcile P-Card transactions for Baseball and Tennis staff.
Coordinate scheduling, memos, and communications for Baseball and Tennis staff.
Provide support with Teamworks software.
Assist with travel arrangements and itineraries for recruits.
Assist with coaches’ travel arrangements and program budget management.
Support the planning and coordination of banquets and other program events.
Perform other duties as assigned by coaches and administration.

Other Responsibilities

As Administrative Office Assistant, additional responsibilities may include:

Assist with daily data entry and maintenance of the Blue-chip Recruiting database.
Serve as a point of contact for current player families and assist with alumni communications.
Assist with the management and coordination of official and unofficial recruiting visits.
Perform other duties as assigned by coaches and administration.

Qualifications

High School Diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Preferred Qualifications

Experience supporting administrative operations in a collegiate or professional athletic setting
Familiarity with event planning and coordination.
Proficiency with database management, data entry, and maintaining accurate records.
Knowledge of administrative, scheduling, travel, or team management software.
Ability to effectively support coaches, staff, student-athletes, families, and external stakeholders.

Required License or Certification

n/a

Valid NC Driver's License required

Valid NC Driver's License required No

Commercial Driver's License Required?

Commercial Driver's License Required? No

Recruitment Dates and Special Instructions

Job Open Date 08/25/2026

Earliest Close Date 08/31/2026

Notice to Applicants

Please note that the work history on your resume, must also be included in your application.

Position Number

00061882

Position Type

SHRA

Position Classification Band Title

Administrative Support Associate

Position Classification Band Level

Advanced

Position Classification Salary Range

$ 33,540 - $ 54,455

Salary Grade Equivalency

NC03

Alternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Full Time Equivalent (FTE) (1.0 = 40 hours/week)

1.00

Appointment

12 Month Recurring

Mandatory Designation - Adverse Weather

Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events

Non Mandatory - Emergency Event

Time Limited Position

Department Id

101010 - Baseball

EEO

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Supplemental Questions

Required fields are indicated with an asterisk (*).

* How did you learn of this opportunity?
- NCSU Website
- Job Alert (automated email from our system)
- NCSU Executive Search Services
- Monster.com
- CareerBuilder.com
- InsideHigherEd.com
- HigherEdJobs.com
- Other Online Job Board
- Carolina Job Finder / Employment Guide
- Job / Career Fair
- The Chronicle of Higher Education
- Professional Journal
- Print Advertisement (Newspaper / Periodical)
- Radio / Television Advertisement
- Professional Organization
- Higher Education Recruitment Consortium (HERC)
- Direct Contact from NCSU HR Representative / Recruiter
- NCSU Employee Referral
- Social Media (LinkedIn, Twitter, Facebook, Other)
- Other
If you learned about this vacancy from "other source" or "other website", please provide the source.
(Open Ended Question)
* Please select the response below that best describes your experience/education for the Administrative Support Associate position.
- High school diploma/GED
- Associate's, Bachelor's, Master's, or Doctorate in any field
- Did not complete high school but have a combination of high school education and office support experience to equal 4 years (ex. 1 year of high school and 3 years experience)
- None of the above
* Do you have prior experience providing administrative support in a collegiate or professional athletic setting?
- yes
- no
* If yes, in 2-3 sentences please describe your relevant experience.
(Open Ended Question)
* If you learned about this vacancy from "other source" or "other website", please provide the source.
(Open Ended Question)