Administrative Support Associate

UNCG; Greensboro (NC); On-site; USD 18,000 - 21,000; Full time

Job summary

UNC Greensboro is seeking an Administrative Support Associate to provide high-level administrative support to the Faculty Senate. The role involves organizing major meetings and events, managing the senate budget, maintaining governance records, and serving as a central contact for inquiries.

The position requires proactive process improvement and independent oversight of governance workflows to enhance efficiency across the Senate operations.

Qualifications

• Experience organizing major meetings, forums and events.
• Budget and reconciliation familiarity.
• Governance record keeping and roster maintenance.

Responsibilities

• Schedule Faculty Senate and General Faculty events; set up, invite and remind attendees using Microsoft Calendar.
• Coordinate catering for meetings and act as administrator during meetings.
• Maintain rosters for senators and committees; manage senate budget; process invoices and reimbursements.

Tools

Microsoft Calendar

Job description

Located in North Carolina’s third largest city, UNC Greensboro is among the most diverse, learner-centered public research universities in the state, with 18,000 students in eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate study. UNCG continues to be recognized nationally for academic excellence, access, and affordability. UNCG is ranked No. 1 most affordable institution in North Carolina for net cost by the N.Y. Times and No. 1 in North Carolina for social mobility by The Wall Street Journal — helping first‑generation and lower‑income students find paths to prosperity. Designated an Innovation and Economic Prosperity University by the Association of Public and Land‑grant Universities, UNCG is a community‑engaged research institution with a portfolio of more than $67M in research and creative activity. The University’s 2,600 staff help create an annual economic impact for the Piedmont Triad region in excess of $1B.

Primary Purpose of the Organizational Unit

The Office of the Provost is the central administrative unit that supports all entities within the divisions of Academic Affairs, Student Affairs, and Research & Engagement. The Office embraces shared governance and works in an open and transparent manner, fostering a collaborative environment where institutionally minded colleagues strive to advance each other’s work. We engage thoughtfully and collegially across all divisions of the University and represent the institution effectively to external partners. Our central purpose is to provide administrative leadership that facilitates the success of all UNCG faculty, staff, and students, while strengthening human capital in the Triad, state, and beyond by promoting excellence in research, creative activities, and educational programming that addresses societal needs.

Position Summary

The Administrative Support Associate provides high‑level, independent administrative and operational support to the Faculty Senate.

For the Faculty Senate, the Administrative Support Associate independently organizes major meetings, forums, and events; manages the senate budget and reconciliation; maintains official governance records and committee rosters; and oversees website updates. This role serves as a central point of contact for Senate‑related inquiries, providing accurate information and guidance on governance processes and procedures.

This position is responsible for creating and maintaining organizational mechanisms that support effective governance operations. Through independent system development and process refinement, the position enhances organizational efficiency and workflow within the Senate.

Recruitment Range

Recruitment Range 18,000-21,000

Org #-Department

Org #-Department Office of the Provost - 10101

Job Open Date

Job Open Date 11/05/2026

Job Close Date

Job Close Date 11/19/2026

Open Until Filled

No

FTE

0.500

Type of Appointment

Permanent

Number of Months per Year

12

FLSA

Non-Exempt

Key Responsibilities

________________________________________________________________________________________________________________________

Percentage Of Time: 35

Key Responsibility

• Serve as primary resource for scheduling for Faculty Senate and General Faculty events, including meetings/forums, and other senate activities
• Working with Microsoft Calendar to set‑up, invite, and remind attendees;
• Arranging catering for meetings
• Serving as administrator during all faculty senate meetings
• Reserving meeting locations; reserving travel transportation

Percentage Of Time: 35

Key Responsibility

• Communication and composition of correspondences, organizing and sending out agendas and minutes for Faculty Senate leadership
• Help support communication between Faculty Senate leadership and the wider faculty through checking and responding or coordinating a response to faculty senate emails,
• Coordinating with senate leadership regarding meeting deadlines, etc.; collaborate with senate chair to prepare and send out meeting agendas; communicating with meeting attendees via email, text, phone, chat, etc.

Percentage Of Time: 15

Key Responsibility

• Maintains current and up to date roster of senators and senate committees
• Facilitating senator and senate committee rosters
• Communicating with election officers regarding elections and deadlines
• Collaborating with election officers regarding needed updates and refinements to rosters

Percentage Of Time: 10

Key Responsibility

• Coordinates and provides oversight of Faculty Senate budget, banner forms, including transportation and travel, coordination of all files, technology, office and digital spaces
• Facilitate processing and payment of invoices; oversee completion of appropriate paperwork as needed
• Oversee reimbursement of expenses
• Manage Faculty Senate office space
• Oversee Faculty Senate files and other equipment

Percentage Of Time: 5

Key Responsibility

• Other duties as assigned
• Take initiative when problems arise that need innovative solutions; assist and support senate leadership in identifying and solving problems

ADA Checklist

R for Rare (0-30%), O for Occasional (30-60%), F for Frequent (60-90%), C for Constant (90-100%).

Physical Effort Reading - f, Writing - f, Vision-Preparing/Analyzing figures - f, Hearing - f, Talking - f, Standing - o, Sitting - f, Walking - o, Lifting-0-30 lbs. - o, Climbing-Stairs - o

Required Documents

• Resume/CV
• Cover Letter
• List of References

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please indicate how you learned of the vacant position for which you are applying:
  • UNCGjobsearch Website
  • Greensboro News & Record
  • Carolina Peacemaker
  • Other Newspaper
  • The Chronicle of Higher Education
  • Inside Higher Ed
  • Other Professional Journal
  • NCWorks.gov
  • UNC System Job Board
  • Other Online Job Board
  • Personal Networking
  • Other
• If you selected "Other", please provide the name of the resource here.

  (Open Ended Question)

• * Are you eligible to work in the United States without sponsorship?
  • Yes
  • No
• * Will you now or in the future require visa sponsorship for employment at the University of North Carolina at Greensboro?
  • Yes
  • No