Administrative Support Assistant - Intermediate (Chemistry Department)

The Pennsylvania State University; Ferguson Township (PA); On-site; USD 41,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

The Pennsylvania State University in Pennsylvania is seeking an administrative coordinator to support the Department Head, manage calendars, schedule meetings, and prepare nomination packets for faculty awards.

The role also coordinates all annual faculty recruiting activities, organizes search committee meetings, and drafts itineraries for candidates while maintaining data for surveys and supporting special projects as assigned.

Qualifications

• GED or HS required; 2+ years of relevant experience.

Responsibilities

• Provide administrative support to the Department Head, including maintaining calendar, scheduling meetings, and coordinating faculty dossiers and nomination packets.
• Coordinate annual faculty recruiting, including material circulation, search committee meetings, and candidate itineraries.
• Coordinate data collection for surveys and support special projects as assigned.
• Maintain and update departmental web pages to ensure current content; provide back-up support in the main office.

Education

General Equivalency Diploma (GED) or High School (HS)

Job description

Position specifics

In addition to faculty search, faculty meetings, and other miscellaneous department events (holiday party, faculty award celebrations, etc.), this position serves as the event coordinator for the department’s Career Network and Recruitment Fair (CNRF) each fall, Research Experience for Undergraduates (REU) each summer, and Bioinorganic Workshop every other summer.

Provide administrative support to the Department Head, to include maintaining their calendar, scheduling and providing administrative support during faculty meetings, working with department head to create yearly faculty committee assignments and to maintain faculty dossiers, prepare nomination packets, and track submission deadlines for faculty awards.

Provide all administrative support for annual faculty recruiting, to include collecting and coordinating circulation of applicant materials, arranging search committee meetings, and composing full itinerary for each candidate.

Coordinate collection of data for surveys (Midwest Chairs, ACS, etc.).

Provide administrative support on special projects as assigned by Department Head, Administrative Coordinator, or Supervisor.

Responsible for routinely monitoring/maintaining and updating departmental web pages to ensure the content is not out of date.

Provide back-up support to others in the main administrative office.

Minimum education, work experience & required certifications

General Equivalency Diploma (GED) or High School (HS)

2+ years of relevant experience

Required Certifications: None

Background checks/clearances

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa.

Applicants must be authorized to work in the U.S.

Salary & benefits

The salary range for this position, including all possible grades, is $40,608.00 - $58,836.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time.

One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.

For more detailed information, please visit our Benefits Page.

Campus security crime statistics

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR).

The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters.

The ASR is available for review here.

EEO is the law

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State is committed to and accountable for advancing equity, respect, and belonging.

We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive.

We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.