Administrative Support Assistant III, Continuing Education

The Chronicle Of Higher Education, Inc.; Baltimore (MD); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health and medical benefits

Dental benefits

Vision benefits

Retirement plans

Job summary

The Chronicle Of Higher Education, Inc. is seeking an experienced administrative support professional to assist a department within a college setting.

The role involves direct contact with students, faculty, and administrators, providing information, coordinating meetings, and handling data in college systems. Responsibilities include budgeting support, report preparation, and calendar management, with a focus on accuracy and confidentiality.

Qualifications

• High school diploma or GED with 7 years related office experience, or an Associate’s Degree with 5 years related office experience.
• Experience using Microsoft Office applications (Word, Excel, etc.).
• Must complete and pass Microsoft testing modules (Word/Excel) and demonstrate 40 wpm typing speed.

Responsibilities

• Assist students, faculty, and staff in person and by phone.
• Support special projects, meetings, and events.
• Maintain records, prepare budget reports, and manage calendars for the department.

Skills

Typing 40 wpm

Microsoft Office

Education

High school diploma/GED

Associate’s Degree

Tools

Microsoft Office Suite

Job description

Class Description

The purpose of this class is to provide advanced leveladministrative support services to assigned department, school ordivision.

Minimum Requirements

High school diploma/GED and seven years related office experienceor Associate’s Degree and five years related office experience;knowledge and experience using Microsoft Office applications; mustcomplete and pass Microsoft testing modules which includes Word andExcel and demonstrate the ability to type 40 wpm; experience inhigher education preferred. (Candidates with proof of currentMicrosoft Office Expert Specialist Certification do not need totest.)

Compensation within the posted range is determined by acandidate's education level and/or years of experience in thefield. Generally, employees are hired in the lower third of thescale.

Class Specific Essential Duties

1. Assist and provide information to students, faculty,administrators and the college community in person and on thetelephone.
2. Assist with special projects, meetings and/or specialevents.
3. Serve as liaison between department or program and otheroffices or organizations.
4. Research, analyze and process data into college systems.
5. Maintain records and files.
6. Assist with area budget process.
7. Compile reports, documents, forms and correspondence.
8. Create and track check requests, requisitions, work orders andother request forms.
9. Manage calendars for department personnel.
10. Process and manage all relevant course, program and/orpersonnel paperwork.

Essential Job Duties are intended to be examples of duties and arenot intended to be all inclusive. There will be other duties asassigned.

Position Specific Essential Duties

1. Facilitate the operation of the department at a high-quality,independent level including: a) calendar management for departmentpersonnel; b) assists with the planning and coordination of specialevents, projects, meetings and/or special events; c) delegatingassignments on behalf of the Assistant Vice President (AVP); and d)mentoring staff and work study/summer youth workers.
2. Perform office manager duties for respective office locationand serve as primary back-up for the short-term absences of an areasupervisor and/or support personnel.
3. Assists with the budget including: a) development assistance,support, monitoring and maintenance; b) coordinates collection andpreparation of financial and operational reports for CE; c)research, collect and compile information from external sources forpurchasing decisions and budget management; d) liaison between AVP,area personnel and the director and assistant of CE FinancialOperations.
4. Design and create reports, documents and forms for review byAVP which are typically of a sensitive and/or confidentialnature.

Essential Job Duties are intended to be examples of duties and arenot intended to be all inclusive. There will be other duties asassigned.

CCBC Full Time Benefits At A Glance
BENEFIT SUMMARY Health and Medical

• CIGNA
  • Cigna Open Access Plus (OAP)
  • Cigna Open Access Plus In Network (OAPIN)
• Kaiser

Prescription Drug Benefits:

• For CIGNA Plans - included in Cigna Plan Medical Premiums
• Kaiser - included in Kaiser Medical Premium

Mental Health
Emotional, drug/alcohol abuse treatment, both inpatient andoutpatient, provided when pre-approved. Premium included in medicalcare plan.

Dental Benefits

• CareFirst Blue Cross/Blue Shield Regional Traditional
• CareFirst Blue Cross/Blue Shield Regional Preferred

Vision Benefits

• NVA

Flexible Spending Accounts

• Benefit Strategies Health Spending Account $2,600
• Benefit Strategies Dependent Care (children under 13 and eldercare) $5,000

Financial Term Life Insurance: MetLife

• Employee Basic Life Insurance is 1 times your salary with aminimum of $50,000 (90/10)
• Employee Supplemental Life Insurance is available in multiplesof $10,000 with a maximum of $200,000. Supplemental Term LifeInsurance is available for spouse (increments of $10,000 to amaximum of 50% of employee combined basic and supplemental amount)and dependents ($10,000). Supplemental Term Life Insurance is 100%employee paid.

Permanent Whole Life Insurance: Unum

• Permanent Whole Life Insurance with Optional Long Term Carerider available through Unum. Available to full-time employees,part-time associates, and adjunct faculty.
• Spouse and dependent coverage available. Permanent Whole LifeInsurance accrues cash value, premiums will not increase, andcoverage will not decrease. Permanent Whole Life Insurance is 100%employee paid.

Accidental Death & Dismemberment: The Hartford
Individual or Family Coverage. Employee pays a rate in multiples of$10,000 to a maximum of $300,000.

Long-Term Disability

Plan pays 60% of gross monthly salary after 90 consecutive days ofabsence. Employee pays 100% of premium.

Retirement Plans

• Maryland State Teacher’s Pension System (7% contributory)
• Optional Retirement Plan (non-contributory)
• Baltimore County Employees’ Retirement System (7%contributory)

Supplemental (Retirement Annuities) 403(b) and 457(b)

• Tax-sheltered annuities – 403(b). Payroll salary reductionauthorization is needed. The form is available on SharePointForms/Human Resources Forms.
  The 403(b) supplemental retirement plan is available to all CCBCemployees (Adjunct Faculty, Part Time Associates and Full Timeemployees).
• Roth 403(b) is a savings feature that is available when youopen a 403(b) account. The Roth 403(b) savings feature allowsemployees to contribute after-tax dollars and then withdrawtax-free dollars from their account upon retirement. The Roth403(b) savings feature is only offered by the following vendors:TIAA-CREF and VOYA Financial Advisors, Inc. Adjunct Faculty, PartTime Associates and Full Time employees are eligible to save forretirement using the Roth 403(b) savings feature. Employees maycontribute traditional pre-tax 403(b) dollars and Roth 403(b)post-tax dollars simultaneously. The savings limits are combinedfor the Traditional 403(b) and the Roth 403(b) contributions.
• Deferred Compensation Plan — 457(b) offered through VOYAFinancial Advisors, Inc. The 457(b) salary reduction authorizationform is needed. The form is available on SharePoint Forms/HumanResources Forms.

Legal Services
Legal Resources is a pre-paid legal voluntary benefit for advice,consultation and representation for commonly used legalservices.

Credit Union
First Financial Federal Credit Union membership available toemployees.

Direct Deposit

It's convenient, safe, reliable and saves time. No waiting for yourcheck on payday. The money is already in your account, whether youare at work or on vacation. Mandatory payroll direct deposit allowsemployees the control and flexibility of directing their pay todifferent accounts at any bank, in any location.

Work and Family Employee Assistance Program (EAP): CignaBehavioral
Free personal advocates assisting you and any household member toresolve any issues.

Paid Leave Benefits
Academic, Bereavement, Sick and Safe Leave, Jury Duty, ReligiousHolidays, Military Leave, Sabbatical, Personal, Vacation, andHolidays.

Tuition Assistance
Eligible full-time employees may qualify for waiver orreimbursement programs. Spouses and legal dependents up to age 22are eligible for reimbursement with proof of successful completionand a C or better grade. Employee’s eligible for Tuition Assistancebecome eligible for the external Tuition reimbursement program thefirst semester after one calendar year of employment. Eligibilityfor waiver or reimbursement for CCBC courses begins after thecompletion of a 90 day probation for public safety and classifiedemployees.

Academic Cash Award
Classified employees are eligible for a lump sum award of $500 forcompletion of an unduplicated college degree.

McDaniel College’s Educator’s Legacy ScholarshipProgram

CCBC is proud to offer an exciting new benefit to allbenefits-eligible employees! Read more »

McDaniel College has extended its Educator’s Legacy Scholarship(ELS) program to CCBC benefits-eligible employees. CCBC is amongthe inaugural community college partners.

Children of ANY current full-time benefits-eligible CCBCemployee with at least four years of continuous full-timeemployment are eligible to receive a scholarship valued at up to$100,000 over four (4) years.

The scholarship will first take effect in the fall semester. TheCCBC Employee Benefits Team will provide verification ofemployment. Excellent teaching is McDaniel College's priority andits legacy. The College's expert faculty-mentors empower studentsto achieve their personal best, and many graduates go on to becometop K-12 educators.

Since 2010, four of McDaniel's graduates were named state Teachersof the Year, including the 2011 National Teacher of the YearMichelle Shearer. McDaniel is ranked among MoneyMagazine's 50 Best Liberal Arts Colleges and offers more than70 undergraduate programs of study. The personalized curriculum andstudent-faculty collaboration develop the unique potential in everystudent. McDaniel College welcomes the sons and daughters of CCBCemployees!

Mandated Federal Benefits
Workers’ Compensation, Unemployment Insurance, SocialSecurity.

For Your Convenience

• ATM machines are available at each of the main campuses
• Check cashing with appropriate ID
• Free Parking
• Access to weight lifting facilities, swimming pool andlibrary