ADMINISTRATIVE SUPPORT ASSISTANT III

TrulyHired; Oakland Park (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

The School Board of Broward County in Florida seeks an Administrative Support Assistant III to perform clerical and administrative tasks in support of office operations. You will greet and assist parents, students, staff and the public, manage inquiries, draft routine communications, and ensure accurate records and data processing.

The role emphasizes strong customer service, attention to detail, and coordination of meetings and travel, while complying with district policies and safety

Qualifications

• Standard high school diploma or GED documentation.
• 3 years of clerical work within the last 5 years.
• Proficient in general clerical procedures and office equipment.

Responsibilities

• Perform a variety of clerical duties to support supervisory and administrative personnel in handling daily activities.
• Receive, research, route and respond to inquiries from parents, students, staff and the general public.
• Demonstrate and promote exceptional customer service, greeting students, parents, staff and visitors courteously.
• Draft and edit correspondence, articles, reports, manuals, and other materials.
• Compose and edit routine correspondence and acknowledgements for the supervisor.
• Review data analyses and reports for accuracy.
• Maintain updated and accurate files of general correspondence and business communications.
• Arrange meetings, conferences and travel as required.
• Interact with the general public, staff, students, teachers, parents, and administrators with tact.
• Operate standard office equipment as required.
• Follow equal employment and non-discrimination policies.
• Participate in training programs to enhance skills.

Skills

Clerical skills

Verbal/Written communication

Organizational skills

Attention to detail

Computer skills

Education

High school diploma or GED

Tools

Office equipment operation

Job description

Job Description

POSITION GOAL

To perform clerical and administrative tasks in support of the efficient and effective operations of the office.

ESSENTIAL PERFORMANCE RESPONSIBILITIES

The Administrative Support Assistant III shall carry out the essential performance responsibilities listed below:

• Perform a variety of clerical duties to support supervisory and administrative personnel in handling daily activities.
• Receive, research, route and/or respond to inquiries from parents, students, staff and the general public, as required.
• Demonstrate and promote exceptional customer service, greeting students, parents, staff and visitors in a courteous manner and making every effort to address and resolve issues efficiently.
• Draft and edit correspondence, articles, reports, manuals, and other materials on general or technical subjects
• Compose and edit routine correspondence, including forms, memoranda, reports, manuscripts, and other materials. Draft acknowledgements and other forms of communication on behalf of the supervisor.
• Review, check and verify data analysis and other forms of reports for completeness and accuracy of computations.
• Follow up with the appropriate individual to resolve
• Maintain updated and accurate files of general correspondence and business Receive and route telephone calls, answering routing questions. Greet, assist and direct visitor, as appropriate.
• Arrange meetings, conferences and trips business travel for
• Maintain data, statistics and other forms of information, preparing reports, as required
• Assist in maintaining efficient office operations by providing clerical relief, as required.
• Interact effectively with the general public, staff members, students, teachers, parents, and administrators, using tact and good
• Operate standard office equipment, as required by the
• Perform and promote all activities in compliance with the equal employment and non-discrimination policies of The School Board of Broward County, Florida.
• Participate in training programs offered to enhance the individual skills and proficiency related to the job responsibilities.
• Review current developments, literature and technical sources of information related to job Ensure adherence to safety rules and procedures.
• Follow federal and state laws, as well as School Board
• Perform other duties as assigned by the immediate supervisor, or designee,

MINIMUM QUALIFICATIONS & EXPERIENCE

• Standard high school diploma or satisfactory completion of an approved General Educational Development (GED) Testing Program.
• A minimum of three (3) years, within the last five (5) years, of clerical work
• Knowledge of clerical practices and procedures including filing, answering telephones, or utilizing standard office equipment.
• Proficient in the operation of office machinery and equipment, including personal computers, fax machines, printers, scanners, etc.
• Effective verbal and written communication skills.
• Advanced organization skills and keen attentiveness to detail.
• Computer skills as required for the position.

PREFERRED QUALIFICATIONS & EXPERIENCE

• Prior clerical work experience with Broward County Public Schools.
• Bilingual skills.

SIGNIFICANT CONTACTS-frequency, contact, purpose

Frequently works with parents and students, as necessary; interacts with staff and the general public regarding various inquiries.

PHYSICAL REQUIREMENTS

• Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force as frequently as needed to move objects.

LINK TO JOB DESCRIPTION

To review the complete job description for this position access the following website: https://www.browardschools.com/Page/36072 and search by Job Code. The Job Code for this position is: MM-015