Administrative Support Assistant — Flexible Schedule

State of Missouri; Rolla (MO); On-site; USD 38,000 - 54,000; Full time

Job summary

State of Missouri, Department of Mental Health, Rolla Satellite Office, is seeking an Administrative Support Assistant to manage consumer files, records requests, and front desk duties in Rolla, MO. You will maintain files, operate CIMOR and SMART systems, process discharges/transfers, coordinate with statewide teams, and support daily office operations with professionalism and accuracy.

Typical hours are 8:00 AM to 5:00 PM, Monday through Friday, with flexible schedules and no on-call

Qualifications

• General office practices knowledge.
• Proficient in Microsoft 365 programs.
• Ability to maintain clerical records and interact with the public.
• Proficient writing and professional communication skills.

Responsibilities

• Maintain, organize, and update consumer records and trackers.
• Process, scan, ship, and manage records requests using listed systems.
• Create and manage consumer folders and coordinate statewide transfers.
• Support front desk coverage, intake tasks, and shredding coordination.
• Collaborate with statewide teams and participate in trainings.
• Communicate effectively with providers, coworkers, and supervisors.

Skills

General office practices

Microsoft 365

Clerical records management

Professional communication

Tools

SMART CIMOR

FTP

Shared drives

Job description

State of Missouri, Department of Mental Health, Rolla Satellite Office, is seeking an Administrative Support Assistant to manage consumer files, records requests, and front desk duties in Rolla, MO. You will maintain files, operate CIMOR and SMART systems, process discharges/transfers, coordinate with statewide teams, and support daily office operations with professionalism and accuracy.

Typical hours are 8:00 AM to 5:00 PM, Monday through Friday, with flexible schedules and no on-call