Administrative Support Assistant

US-Department-of-Veterans-Affair; San Antonio (TX); On-site; USD 36,000 - 52,000; Full time

Job summary

U.S. Department of Veterans Affairs in Texas seeks an Administrative Support Assistant (OA) aligned under the Pathology and Laboratory Medicine Service (P&LMS) at STVHCS.

The role covers administrative, program support, personnel, budget, supply, and office management duties to assist the Chief, Administrative Officer, Laboratory Manager, and professional staff in P&LMS. You will coordinate activities, maintain records, and support laboratory administrative functions in a dynamic clinical

Qualifications

• Knowledge of administrative support practices and clerical operations.
• Experience with office management procedures in a clinical service is beneficial.
• Familiarity with personnel processes, travel coordination, and records management.

Responsibilities

• Coordinate administrative activities within P&LMS.
• Provide administrative, program, personnel, budget, and supply support to leadership and staff.
• Maintain office management duties for the service.

Skills

Administrative support

Office coordination

Clerical operations

Education

4 years college education

Job description

Administrative Support Assistant (OA) is organizationally aligned under the Pathology and Laboratory Medicine Service (P&LMS) at the South Texas Veterans Health Care System (STVHCS) and performs a wide range of administrative, program support, personnel, budget, supply, and office management duties in support of the Chief, Administrative Officer, Laboratory Manager, and professional staff within P&LMS.

To qualify for this position,

applicants must meet all requirements by the closing date of this announcement.

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-4 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge of administrative support practices, office management procedures, and clerical operations sufficient to coordinate administrative activities within a complex clinical service. Knowledge of medical terminology and laboratory operations sufficient to support pathology and laboratory administrative functions. Knowledge of personnel processes, training requirements, timekeeping procedures, travel coordination, and records management. Knowledge of budget, procurement, fund control, inventory, and supply management procedures sufficient to assist leadership with monitoring and tracking service resources. OR,
• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 4 years above high school. OR,
• Combination: Applicants may also combine education and experience to qualify at this level. Equivalent combinations of successfully completed post-high school education and experience may be used to meet total experience requirements at grades GS-5 and below. For GS-5 level positions only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. You must have an combination of specialized experience and education beyond.

You will be rated on the following Competencies for this position:

• Accountability
• Administration and Management
• Attention to Detail
• Clerical
• Customer Service
• Decision Making
• Flexibility
• Integrity/Honesty
• Interpersonal Skills
• Learning
• Manages and Organizes Information
• Reading Comprehension
• Reasoning
• Self-Management
• Stress Tolerance
• Teamwork

Note:

A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.