Administrative Officer

Veterans Health Administration; Palo Alto (CA); In loco; USD 90.000 - 120.000; Tempo pieno

Descrizione del lavoro

The Administrative Officer in the Office of the Director at the VA Palo Alto Health Care System coordinates administrative operations, personnel actions, policy management, program analysis, and process improvement activities. The incumbent provides advice and recommendations to leadership to improve the efficiency and effectiveness of programs under the Director's oversight.

Qualifications emphasize time-in-grade requirements, specialized experience, and the option to substitute education for

Competenze

• Specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression.
• Experience coordinating administrative operations, interpreting policies, and preparing management briefs.
• Education can substitute for required experience per the policy; transcripts required.

Mansioni

• Coordinating administrative operations for the organization.
• Interpreting and applying administrative policies and procedures.
• Coordinating recruitment and personnel actions and analyzing program operations.
• Preparing correspondence, reports, and briefings for management.

Conoscenze

Attention to Detail

Decision Making

Integrity/Honesty

Interpersonal Skills

Learning

Reading Comprehension

Reasoning

Self-Management

Teamwork

Formazione

Ph.D. or equivalent doctoral degree

3 years of progressively higher graduate education

LL.M. in a related field

Descrizione del lavoro

The Administrative Officer, serves in the Office of the Director at the VA Palo Alto Health Care System. This position coordinates administrative operations, personnel actions, policy management, program analysis, and process improvement activities. The incumbent provides advice and recommendations to leadership to improve the efficiency and effectiveness of programs under the Director's oversight.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/23/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Coordinating administrative operations for an organization; interpreting and applying administrative policies and procedures; coordinating recruitment and personnel actions; analyzing program operations and performance data to identify problems and recommend improvements; and preparing correspondence, reports, and briefings for management.

OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree, or an LL.M. in a field related to this position that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation.

OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond a master's degree. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation.

You will be rated on the following Competencies for this position:

• Attention to Detail
• Decision Making
• Integrity/Honesty
• Interpersonal Skills
• Learning
• Reading Comprehension
• Reasoning
• Self-Management
• Teamwork

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Work is primarily sedentary, although some slight physical effort may be required. No special physical qualifications are required.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.