ADMINISTRATIVE SUPPORT ASSISTANT

U.S. Fleet Forces Command; Portsmouth (VA); On-site; USD 40,000 - 56,000; Full time

Job summary

U.S. Fleet Forces Command in Portsmouth, VA seeks an Administrative Support Assistant to support the Nuclear Production Manager (Code300N) in the Production Resources Department (Code 900) at Norfolk Naval Shipyard.

The role focuses on organizing, analyzing data, and preparing formal correspondence and reports for management. Responsibilities include reviewing publications, compiling data for reports, ensuring proper document distribution, and coordinating department conferences.

Qualifications

• Experience researching and analyzing operational data and workflow processes to produce reports.

Responsibilities

• Review incoming publications, reports and correspondence for manager's attention.
• Gather, analyze and consolidate data for recurring and special reports.
• Review proposed directives for proper material arrangement and distribution within the department.
• Conduct work measurement and workflow studies and prepare detailed improvement reports.
• Develop and maintain file systems for quick retrieval of policy and operational documents.
• Perform audits for department processes/items as required.
• Coordinate conferences by arranging space and notifying attendees.

Skills

Data analysis

Report preparation

Written/oral communication

Office administration

Time management

Tools

Microsoft Office

Job description

Summary

You will serve as a ADMINISTRATIVE SUPPORT ASSISTANT in the Nuclear Production Manager (Code300N), Production Resources Department (Code 900)of NORFOLK NAVAL SHIPYARD.

Summary

You will serve as a ADMINISTRATIVE SUPPORT ASSISTANT in the Nuclear Production Manager (Code300N), Production Resources Department (Code 900)of NORFOLK NAVAL SHIPYARD.

Duties

• You will review incoming publications, reports, correspondence and notes items of interest for manager's attention.


• You will researches gather, analyze, and consolidate data for both recurring and special reports.


• You will review proposed directives to ensure proper arrangement of material, consistency with existing directives and proper distribution within the Department.


• You will conducts work measurement and workflow studies, space layout, working conditions and prepares detailed reports, including recommendations for improvement.


• You will be responsible for developing and maintaining various file systems, which allows for the quick retrieval of subject matter dealing with department policy, administrative requirements and operations.


• You will perform audits as required for various processes/items within the department.


• You will make arrangements for conferences to be held in the Department, arranging for necessary space and notifying all attendees.

Requirements

Conditions of employment

• Must be a US Citizen.


• Must be determined suitable for federal employment.


• Must participate in the direct deposit pay program.


• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov


• Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade. Time-in-grade requirements must be met by the closing date of this announcement.


• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.


• Males born after 12-31-59 must be registered for Selective Service.


• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.


• This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites. You must be able to travel on military and commercial aircraft for extended periods of time.


• You will be required to wear personal protective equipment such as helmets, gloves, coveralls, glasses, goggles, respirators and safety shoes continuously for the duration of the work shift.


• Work is performed in areas where potentially harmful physical and chemical agents are present (e.g. fumes, dust, heat, ionizing and non-ionizing radiation and chemicals). You will be required to participate in medical surveillance programs.

Qualifications

Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-06 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following:

• Experience researching and analyzing operational data and workflow processes to produce reports and actionable recommendations for management.


• Experience compiling and consolidating budgetary data while tracking departmental priorities, commitments, and deadlines.


• Experience developing formal correspondence, presentations, and briefing materials in accordance with established style, format, and administrative standards.


• Experience coordinating across divisions to resolve operational issues while ensuring compliance with basic security and information safeguarding protocols.

Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education

Additional information

This position is covered by the Department of Defense Priority Placement Program.

Additional vacancies may be filled by this announcement.

A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.

During the application process you will have the ability to opt-in to make your resume available to hiring managers in the agency who have similar positions in the local commuting area. Depending on the hiring organization and the position being filled, job requirements (e.g., security clearance, travel, drug testing, financial disclosure filing, bargaining unit status, etc.) may vary. Other hiring managers filling similar positions may offer relocation expense reimbursement and/or may offer recruitment incentives for new employees, depending on funding availability and in accordance with policy. If you opt-in and are referred on a certificate, your resume will be available to other hiring managers for 180-days from the date the job announcement closes. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf

PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation.

ICTAP Applicants:

To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/career-transition/

Military Spouse Preference applicants

will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ). A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position.

Temporary promotions may be extended up to 5 years at the discretion of management and in accordance with applicable regulations.

Temporary actions taken under this announcement may be made permanent without further competition.

Temporary actions taken under this announcement may be terminated at any time before the established not-to-exceed date.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.