Administrative Support Assistant

Talentify; Fairbanks (AK); On-site; USD 35,000 - 47,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

401k with employer match

Onsite gym

Wellness programs

Discount programs

Tuition assistance

Student loan forgiveness

Job summary

Denali Center in Fairbanks is seeking a routine secretarial/clerical assistant to support one or more departments. Responsibilities include data entry, filing, answering calls, greeting visitors, and assisting with office tasks while maintaining confidentiality.

The role offers full-time hours, 40 per week, with benefits such as healthcare, 401k, and tuition assistance. Excellent communication and organizational skills are essential for success in this team-oriented environment.

Qualifications

• High school diploma or equivalent and one year of clerical support experience.
• Strong communication and human relations skills are required.
• Ability to type or word process with speed and accuracy.
• Good organizational skills to handle multiple tasks efficiently.

Responsibilities

• Perform data entry, indexing faxes and scanning documents into systems.
• Maintain department files and ensure confidentiality.
• Answer calls and greet visitors, directing them to appropriate personnel.
• Assist with office tasks: supplies, copying, mail, and signage.
• Collaborate with team to deliver excellent customer service.
• Support system testing and implementation of changes.
• Adhere to policies and professional standards to provide quality service.

Skills

Data entry

Typing speed

Organizational skills

Communication

Customer service

Education

High school diploma/GED

Tools

Microsoft Word

Spreadsheets

Job description

Overview

This position provides routine secretarial/clerical support for a department or several departments. The incumbent uses standing instructions to complete their tasks. Unusual situations require supervisor involvement.

Pay & Benefits:

• Compensation: $20 per hour
• Additional Pay: Shift Differential, Annual Increases, Paid Time Off
• Benefits: medical, vision, dental, 401k with employer match
• Education Benefits: FHP Tuition Assistance, Student Loan Forgiveness
• Other Benefits: Onsite Gym, Wellness Programs, Discount programs
• Shifts: Full-time, 40 hours per week, Monday-Friday 8:00am-4:30pm

About Denali Center

Located next to Fairbanks Memorial Hospital, Denali Center is a 90-bed comprehensive short and long-term care facility offering uniquely compassionate care to our adult patient population. Following the Eden Alternative, we foster a core belief that aging should be a continued stage of development and growth, rather than a period of decline. Within our inviting setting, we provide residents with access to daily activities, visits from friends and family, a place to worship and on-site shopping options. We also provide our dedicated health care professionals with deeply rewarding career opportunities and fulfilling lifestyle options.

Responsibilities

Performs data entry, such as indexing incoming faxes and scanning various documents into appropriate computer systems. May include producing/maintaining daily, weekly or monthly reports/lists ensuring accuracy and timeliness.

Maintains department equipment. Organizes departmental files, paperwork and/or documentation and ensures the confidentiality of those items.

May answer incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel in a timely, effective, and accurate manner. This may also include serving onsite visitors by greeting, welcoming, and directing them to the appropriate personnel in a professional and timely manner.

May perform other office and clerical support work including, but not limited to, maintaining/ordering office supplies, making copies, sending faxes, opening/distributing mail, maintaining menu boards and special events signage and/or other routine responsibilities.

Works cohesively with team members to ensure delivery of outstanding customer service, in a positive work environment, that supports the department's ongoing goals and objectives.

May assist and participate in system testing and support to increase effectiveness of new changes or modifications.

Performs all functions according to established policies, procedures, regulatory and accreditation requirements, as well as applicable professional standards. Provides all customers of Foundation Health with an excellent service experience by consistently demonstrating our core and leader behaviors each and every day.

Qualifications

High school diploma/GED or equivalent working knowledge or equivalent and one year clerical support experience.Strong communication and human relations skills are necessary. The incumbent should have knowledge of office practices and procedures and the ability to perform basic mathematical calculations. Must have familiarity of a personal computer and spreadsheet and word processing software. Must have the ability to type or word process with speed and accuracy. Good organizational skills are essential to handle multiple tasks in a timely and effective manner.PREFERRED QUALIFICATIONSAdditional related education and/or experience preferred.

PHYSICAL DEMANDS/ENVIRONMENT FACTORS

OE - Typical Office Environment: (Accountant, Administrative Assistant, Consultant, Program Manager)

• Requires extensive sitting with periodic standing and walking.
• May be required to lift up to 20 pounds.
• Requires significant use of personal computer, phone and general office equipment.
• Needs adequate visual acuity, ability to grasp and handle objects.
• Needs ability to communicate effectively through reading, writing, and speaking in person or on telephone.
• May require off-site travel

Foundation Health Partners is an EEO/AAP employer; qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.