Administrative Support Assistant

Foundation Health; Highland Park (AK); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Onsite Gym

Wellness Programs

Discount programs

Paid Time Off

Job summary

Foundation Health seeks a secretarial/clerical professional to provide routine support for a department or multiple departments at Denali Center in Alaska. The role includes data entry, filing, answering calls, greeting visitors, and handling various administrative tasks in a busy healthcare setting.

Qualified candidates will have a high school diploma or GED, at least one year of clerical experience, and strong communication and computer skills.

Qualifications

• High school diploma or GED or equivalent working knowledge and one year clerical support experience.
• Strong communication and human relations skills are necessary.
• Knowledge of office practices and procedures and ability to perform basic mathematical calculations.
• Familiarity with a personal computer and spreadsheet and word processing software.
• Ability to type or word process with speed and accuracy.
• Good organizational skills to handle multiple tasks in a timely and effective manner.

Responsibilities

• Performs data entry, such as indexing incoming faxes and scanning documents into appropriate computer systems; may produce/maintain daily, weekly or monthly reports.
• Maintains department equipment and organizes files with confidentiality.
• May answer and route incoming calls and greet visitors professionally.
• Performs other clerical tasks: ordering supplies, copying, mailing, and managing signage and events.
• Collaborates with team to deliver outstanding customer service.
• May assist in system testing and supporting changes to increase effectiveness.

Skills

Communication

Organizational skills

Typing

Office procedures

Education

High school diploma/GED

Tools

Spreadsheet software

Word processing software

Job description

Overview

This position provides routine secretarial/clerical support for a department or several departments. The incumbent uses standing instructions to complete their tasks. Unusual situations require supervisor involvement.

Pay & Benefits:

• Compensation:$20 per hour
• Additional Pay:Shift Differential, Annual Increases, Paid Time Off
• Benefits:medical, vision, dental, 401k with employer match
• Education Benefits:FHP Tuition Assistance, Student Loan Forgiveness
• Other Benefits: Onsite Gym, Wellness Programs, Discount programs
• Shifts: Full-time, 40 hours per week, Monday-Friday 8:00am-4:30pm

About Denali Center

Located next to Fairbanks Memorial Hospital, Denali Center is a 90-bed comprehensive short and long-term care facility offering uniquely compassionate care to our adult patient population. Following the Eden Alternative, we foster a core belief that aging should be a continued stage of development and growth, rather than a period of decline. Within our inviting setting, we provide residents with access to daily activities, visits from friends and family, a place to worship and on-site shopping options. We also provide our dedicated health care professionals with deeply rewarding career opportunities and fulfilling lifestyle options.

Responsibilities

• Performs data entry, such as indexing incoming faxes and scanning various documents into appropriate computer systems. May include producing/maintaining daily, weekly or monthly reports/lists ensuring accuracy and timeliness.
• Maintains department equipment. Organizes departmental files, paperwork and/or documentation and ensures the confidentiality of those items.
• May answer incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel in a timely, effective, and accurate manner. This may also include serving onsite visitors by greeting, welcoming, and directing them to the appropriate personnel in a professional and timely manner.
• May perform other office and clerical support work including, but not limited to, maintaining/ordering office supplies, making copies, sending faxes, opening/distributing mail, maintaining menu boards and special events signage and/or other routine responsibilities.
• Works cohesively with team members to ensure delivery of outstanding customer service, in a positive work environment, that supports the department's ongoing goals and objectives.
• May assist and participate in system testing and support to increase effectiveness of new changes or modifications.

Performs all functions according to established policies, procedures, regulatory and accreditation requirements, as well as applicable professional standards. Provides all customers of Foundation Health with an excellent service experience by consistently demonstrating our core and leader behaviors each and every day.

Qualifications

High school diploma/GED or equivalent working knowledge or equivalent and one year clerical support experience.Strong communication and human relations skills are necessary. The incumbent should have knowledge of office practices and procedures and the ability to perform basic mathematical calculations. Must have familiarity of a personal computer and spreadsheet and word processing software. Must have the ability to type or word process with speed and accuracy. Good organizational skills are essential to handle multiple tasks in a timely and effective manner.PREFERRED QUALIFICATIONSAdditional related education and/or experience preferred.

PHYSICAL DEMANDS/ENVIRONMENT FACTORS

OE - Typical Office Environment: (Accountant, Administrative Assistant, Consultant, Program Manager)

• Requires extensive sitting with periodic standing and walking.
• May be required to lift up to 20 pounds.
• Requires significant use of personal computer, phone and general office equipment.
• Needs adequate visual acuity, ability to grasp and handle objects.
• Needs ability to communicate effectively through reading, writing, and speaking in person or on telephone.
• May require off-site travel

Foundation Health Partners is an EEO/AAP employer; qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.