Temporary Administrative Registry

Foundation Health Partners; Fairbanks (AK); On-site; USD 21,000 - 30,000; Full time

Job summary

Foundation Health Partners is seeking temporary administrative staff to support multiple departments at Fairbanks Memorial Hospital and other sites within the Foundation Health Partners family. Roles include data entry, file organization, phone support, and basic clerical tasks.

Assignment lengths vary and this is a non-benefited position. Candidates should have a high school diploma or GED and strong communication skills, with experience in Microsoft Office.

Qualifications

• High school diploma or GED required.
• Excellent communication, interpersonal and customer service skills.
• Ability to multi-task in a fast-paced environment and organize workload.

Responsibilities

• Perform data entry and maintain/organize departmental files and documentation.
• Answer incoming calls and greet visitors, directing to appropriate personnel.
• Provide general clerical support: ordering supplies, photocopying, mail handling.
• Assist with logistics such as stocking supplies and transporting items when needed.

Skills

Strong communication

Customer service

Organizational skills

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Join the Foundation Health Partners Temporary Registry!

FHP Temporary Registry offers the opportunity to work in various departments throughout the many on-site and off-site locations within the Foundation Health Partners family. This is a great way to get a foot in the door and gain valuable knowledge to transfer to a permanent position. Successful candidates provide administrative and clerical services to departments who are in need of additional help. Assignments and hours are not guaranteed, however, all Registry Employees stay busy on assignments, the length of time at each assignment varies, and this is a non-benefited position.

About Fairbanks Memorial Hospital

Fairbanks Memorial Hospital is a non-profit facility owned by the Greater Fairbanks Community Hospital Foundation. A Joint Commission-accredited facility with 152 licensed beds, Fairbanks Memorial Hospital is the primary referral center for residents of Alaska's interior with a strong patient-to-nurse ratio and Shared Leadership Infrastructure. In addition to our exceptional clinical environment, our location offers incomparable lifestyle rewards away from work. In Fairbanks, small-town living, spectacular natural beauty and endless recreation combine to create a one-of-a-kind place to live, work and play.

• Performs data entry, such as indexing incoming faxes and scanning various documents into appropriate computer systems. May include producing/maintaining daily, weekly or monthly reports/lists ensuring accuracy and timeliness.
• Organizes departmental files, paperwork and/or documentation and ensures the confidentiality of those items.
• May answer incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel in a timely, effective, and accurate manner. This may also include serving onsite visitors by greeting, welcoming, and directing them to the appropriate personnel in a professional and timely manner.
• May perform other office and clerical support work including, but not limited to, maintaining/ordering office supplies, making copies, sending faxes, opening/distributing mail, maintaining menu boards and special events signage and/or other routine responsibilities.
• Depending on the department assigned, may be required to maintain orders, replenish and disperse supplies within the department, and ensure all areas and carts are appropriately stocked and the supplies are readily accessible to the clinical staff. Assists with transportation, delivery, and pick-up of supplies, health records, lab specimens, and/or equipment.
• Works cohesively with team members to ensure delivery of outstanding customer service, in a positive work environment, that supports the department's ongoing goals and objectives.

Performs all functions according to established policies, procedures, regulatory and accreditation requirements, as well as applicable professional standards. Provides all customers of Foundation Health with an excellent service experience by consistently demonstrating our core and leader behaviors each and every day.

Minimum Qualifications

Temporary Admin I-Strong communication and human relations skills are necessary. The incumbent should have knowledge of office practices and procedures. Good organizational skills are essential to handle multiple tasks in a timely and effective manner.

Temporary Admin II-Working knowledge of clerical and administrative services normally demonstrated through 1-2 years administrative support experience. This position requires skills normally demonstrated through 1 year of direct customer service experience.

Must have the ability to follow oral and written directions as they relate to the functions listed above. Must have excellent oral, written and interpersonal communication skills to effectively interact with departmental personnel, assist customers with inquiries, schedule meetings and appointments, as well as provide assistance with incoming telephone calls and walk-ins. Must have experience with Microsoft Office Suite software. Must have the ability to organize, prioritize and multi-task workload in a fast paced environment and maintain a professional manner.

Temporary Admin III- Same as above as well as, a strong working knowledge of administrative/specialized business support services as normally demonstrated through three to five years administrative support experience at a progressively responsible level required.

• All positions must possess a high school diploma/GED or equivalent working knowledge as well as a valid driver’s license and be eligible for coverage under the company auto insurance policy.

Foundation Health Partners is an EEO/AAP employer; qqualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.