Administrative Support and Graphics Specialist (Senior)

SupportFinity™; Fort Belvoir (VA); On-site; USD 65,000 - 85,000; Full time

Job summary

SupportFinity™ in Fort Belvoir, VA is seeking an experienced Administrative Support and Graphics Specialist. This role includes compiling reports, coordinating events, and ensuring documentation accuracy. Candidates should have a strong background in logistics, communication, and expertise with Microsoft tools. The position requires an active security clearance and emphasizes innovative technological solutions.

Join a dynamic team dedicated to providing exceptional service and advancing your career within a supportive environment that fosters growth.

Qualifications

• 5 years of relevant experience.
• Expert experience in logistics and event coordination.
• Proficiency in Microsoft Office tools.

Responsibilities

• Compile and edit reports, proposals, and presentations.
• Coordinate executive meetings and events.
• Maintain documentation library with up-to-date documents.

Skills

Active Security Clearance

SharePoint

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Communication Skills

Logistics

Technical Documentation

Organizational Change Management

IT Project Management

Job description

Administrative Support and Graphics Specialist (Senior)

Prana Comunicación | Posted Mar 13

Full-time

Negotiable

Unknown

Fort Belvoir, VA (On‑Site)

IPTA's Technology Solutions Team is passionate about providing our customers with technical solutions that satisfy their business needs. Through collaborative interactions with customers, team members, subject matter experts (SMEs), technical leaders, and partners we design practical solutions that solve real problems for major government and business organizations. As a member of our Technology Solutions group, you will work with a team of technologists focused on delivering innovative business solutions using emerging technologies through proven successful methods.

Our Team

We are looking for talented people who are enthusiastic about applying technology to deliver innovative outcomes with "fierce determination, fearless integrity, and passionate service." Our belief is that our people are the key to success. By encouraging and enabling continued learning, our team members grow to achieve their personal career goals. We are looking for:

• Smart people with a passion for technology
• Ability to solve challenging business problems
• Self‑directed professionals
• Hunger to continually learn and grow

Position Summary

Compiles, types and edits periodic reports, letters, memos, proposals, manuals and cost estimates from copy or rough draft; integrates text and graphics to format cohesive presentations; uses word processing application programs to produce reports, briefings and graphical enhancements; prepares spreadsheets, PowerPoint presentations; reviews material prepared for supervisor's approval for typographical accuracy, grammar, spelling, punctuation, composition and format; prepares special reports, summaries or replies to inquiries, using relevant data from other reports, documents. Responsible for integrating the graphics generated with automated tools and the deliverable documents. Other administrative duties include events coordination for highly visible seminars, conferences, and program meetings. Assists in collecting and organizing information required for setting up executive meetings, preparation of executive presentations, developing agendas and assisting with the conducting of working sessions and executive meetings, tracking action items and reporting updates. Drafting executive communications from meeting notes to validate key discussion points, decisions made and next steps to include the who by when! Strong analytical, written and interpersonal skills to establish productive working relationships to enable speedy exchange of information and effective coordination for timely scheduling of meetings and follow up discussions, proposals, and reports, ensuring accuracy and completeness of data. Provides edits and feedback on functional descriptions, manuals, special reports, or any other customer deliverables and documents, focusing on clarity, consistency, and technical accuracy. Provides support in performing financial and administrative tasks related to project documentation and reporting. Maintains a current internal documentation library, ensuring that all documents are organized, accessible, and up‑to‑date. Under minimal supervision, supports the preparation and/or maintenance of systems, programming, and operations documentation, procedures, and methods. Assembles technical documents and provides detailed analysis of information, highlighting key findings and recommendations.

Requirements

• Active Security Clearance Required
• Five (5) years relevant experience
• Must have experience with SharePoint, Microsoft Word, Excel, and PowerPoint
• Expert experience in logistics and contact with the public coordinating highly visible seminars, conferences, and program meetings
• Expert experience assisting with the creation, maintenance, and analysis of technical documentation and information, including presentations and reports, involving document assembly, editing, and related administrative and financial support
• Proficiency in organizational change management standards
• Proficiency in IT project management experience using various Microsoft and graphic tools
• Ability to create, critique, and update programmatic briefings and ghost emails for consumption by senior management
• Change agent with the ability to implement strategies to affect change and guide teams to adapt change
• Excellent communication skills, both written and oral, with a focus on strong visual communications skills to convey complex concepts via graphic designs
• Creative, strategic thinker, and self‑starter with ability to solve complex programmatic problems
• Ability to multi‑task, deconflict priorities, and accountable for all assigned projects/tasks under broad guidance

IPTA is an Equal Opportunity/Affirmative Action employer. We are committed to providing equal employment opportunity to all qualified employees and applicants for employment. The Company does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, sexual orientation, national origin, age, physical disability, mental disability, medical condition, status as a veteran or disabled veteran or any other characteristic protected by law. We base all employment decisions, including recruitment, selection, training, compensation, benefits, discipline, promotions, transfers, lay‑offs, returns from lay‑off, terminations, and social and recreational programs on the principles of equal employment opportunity.