Administrative Assistant- Junior PA-01-1201

RB Consulting Inc; Frederick (MD); On-site; USD 38,000 - 52,000; Full time

Job summary

RB Continuum, Inc (RBCI) is seeking an Administrative Assistant-Junior to provide essential support to the Materiel Fielding Team in Frederick, MD. The role emphasizes documentation, scheduling, and liaison with government stakeholders as needed.

Onsite position in Frederick, MD with duties including travel coordination and record management. Military veterans are encouraged to apply and the company offers competitive benefits.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with SharePoint and electronic document management systems.
• Strong organizational, written and verbal communication skills; ability to manage multiple tasks.

Responsibilities

• Provide administrative support to program managers and fielding personnel.
• Prepare, review, distribute, and archive correspondence and reports.
• Maintain electronic and hardcopy records in SharePoint/Teams and other repositories.
• Track taskers, deadlines, and deliverables; schedule meetings and travel as needed.
• Generate status reports and perform data entry for records.

Skills

Strong written & verbal communication

Multitasking & organization

Independent worker & team player

Ability to obtain security clearance

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office Suite

SharePoint

Job description

Administrative Assistant- Junior

Frederick, Maryland

RB Continuum, Inc ("RBCI") is a company that truly believes that workforce diversity is a major contributor to success. Since its inception, RBCI has made a concerted effort to attract and recruit talented individuals from all walks of life. RBCI is a Service-Disabled Veteran-Owned Small Business (SDVOSB) providing information technology (IT) services and solutions, and professional services to commercial businesses, the Department of Defense (DoD), and other federal agencies.

We provide exceptional management and technology solutions that deliver practical and innovative results to our clients. With experience in project management, software design and development, systems integration, business analysis, testing, logistics operations, and financial management solutions, RBCI specializes in delivering custom applications that leverage commercial off-the-shelf (COTS) products. At RBCI, we pride ourselves in providing our clients with superior solutions and services that result in more than simply meeting mission requirements; we strive to solve their toughest problems while exceeding their expectations in responsiveness and flexibility.

RBCI provides generous benefits to our employees, including health/dental insurance, short-term/long-term disability, and a 401(K)-retirement plan, in addition to a highly competitive salary.

For more information, please visit us at www.rbci.com.

Position Summary

Provide administrative and program support to the Materiel Fielding Team by coordinating documentation, scheduling activities, maintaining records, and supporting communications between project personnel, government stakeholders, and fielding teams. The Administrative Assistant-Junior ensures program documentation is accurate, organized, and available to support mission execution and reporting requirements. This is an onsite position in Frederick, MD.

(Military Veterans are highly encouraged to apply)

Travel Requirements

Up to 50% annually, CONUS and OCONUS

Contingent Upon Contract Award

Duties & Responsibilities

The essential and specific functions include but are not limited to the following:

• Provide administrative support to Program Managers, Regional Managers, and fielding personnel.
• Prepare, review, distribute, and archive correspondence, reports, meeting minutes, and fielding documentation.
• Maintain electronic and hardcopy records in SharePoint, Teams, and other authorized repositories.
• Track taskers, suspense dates, action items, and recurring deliverables.
• Schedule meetings, coordinate conference calls, and maintain calendars.
• Assist with travel coordination, voucher documentation, and logistics planning.
• Support document quality reviews to ensure completeness and compliance with program requirements.
• Maintain inventories of administrative supplies and coordinate office support requirements.
• Generate routine status reports, trackers, and metrics for management review.
• Perform data entry and maintain accurate records supporting materiel fielding operations.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Minimum 1-3 years of administrative support experience in a government, military, or logistics environment.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Experience with SharePoint and electronic document management systems.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and competing priorities.
• Effective written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to work independently and as part of a team.
• Must be a U.S. Citizen and able to obtain and maintain a security clearance.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is typically low to moderate.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job‑related instructions and to perform any other job‑related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.

RBCI is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, identity, national origin, disability, or veteran status.