Administrative Support 2 (Program Assistant) - 00000385

Georgia Department of Human Services; Georgia; On-site; USD 30,000 - 50,000; Full time

Job summary

An established industry player is looking for an Administrative Support 2 (Program Assistant) to join their team. This role involves providing essential clerical and administrative support to enhance office operations. You'll be responsible for managing communications, maintaining records, and assisting in various office management tasks. With a focus on promoting self-sufficiency and accountability, this position contributes to the well-being of families in Georgia. If you are organized, detail-oriented, and ready to make a positive impact, this is the perfect opportunity for you to start your career in public service.

Benefits

Flexible work schedule

Unique training opportunities

Employee retirement plan

401(k) plan

457 plan

13 paid holidays

Vacation & sick leave

Medical, dental, vision insurance

Life insurance

Employee discount programs

Qualifications

• Two years of general office or administrative experience required.
• Experience with Microsoft Office Suite preferred.

Responsibilities

• Perform general office management and clerical duties.
• Manage correspondence and assist staff with presentations.
• Maintain files and records for the office.

Skills

Microsoft Office Suite

General office management

Clerical support

Education

High school diploma or GED

Tools

Standard office equipment

Job description

Stronger Families for a Stronger Georgia. The Georgia Department of Human Services (DHS) is a dynamic state agency responsible for delivering a wide range of services to Georgia's most vulnerable populations. Our mission is to strengthen Georgia by providing individuals and families access to services that promote self-sufficiency, independence, and protect Georgia's vulnerable children and adults.

What we offer. Enjoy a generous benefits package that includes a flexible work schedule, unique training opportunities, employee retirement plan, 401(k) plan and 457 plan, 13 paid holidays, vacation & sick leave, medical, dental, vision, long/short-term care, life insurance, and employee discount programs; in addition to telework opportunities depending upon the position.

Start your career in public service. The Division of Child Support Services (DCSS) is the division within DHS that enhances the well-being of children by locating non-custodial parents; establishing paternity and support orders; enforcing and modifying support obligations; and collecting and distributing child support payments. This program promotes parent accountability and self-sufficiency while reducing the public responsibility for providing financial and medical support to children. DCSS also administers several outreach programs including but not limited to Fatherhood, Prison Re-Entry and Parental Accountability Court. These outreach initiatives are devoted to increasing non-custodial parental involvement in the child's life.

The Division of Child Support Services (DCSS) is seeking candidates for the position of Administrative Support 2 (Program Assistant). This position is based at the DCSS office located in Statesboro, Bulloch County, GA.

JOIN OUR TEAM!!!

Pay Grade: D

Under general supervision, performs a variety of general secretarial, clerical, and administrative support functions/processes or a few specialized or essential clerical functions in support of a unit or office and related personnel. May enter data and/or process documents and records. The work includes operating standard office equipment. Work is performed under the general supervision of a clerical or administrative supervisor.

Role and Responsibilities may include some or all of the following:

• Performs general office management/secretarial/bookkeeping duties, including keyboarding, filing, generating and managing correspondence (reports, documents, memos, forms, presentations), addressing telephone inquiries, duplicating documents, and other activities to assist staff in preparing for and making presentations, completes data entry assignments, etc.
• Uses Microsoft Office Suite and/or standard applications typically used in a corporate office environment to perform daily work assignments.
• Receives and properly manages incoming and outgoing mail and telephone communications.
• Orders supplies and equipment for the office.
• Ensures general maintenance and repair needs for telephones, technology, and other items necessary to ensure efficient office operations.
• Assists supervisor with maintenance of budget data.
• Maintains files of required reports and records.
• Organizes professional learning opportunities for staff, including registration, duty leave, travel arrangements, and expense reports.
• Maintains time and attendance records for staff.
• Registers and transfers cases.
• Maintains confidential records.
• Engages in other specialized activities relative to the office, program, divisions, or agency.
• Facilitates the day-to-day operation of the office while the supervisor is off-site.
• Performs other professional responsibilities as assigned.

• High school diploma or GED AND Two (2) years of general office or administrative experience.

Preferred Skills/Qualifications: Preference will be given to candidates who, in addition to meeting the minimum qualifications, demonstrate some or all of the following skills/experience:

• Work experience using Microsoft Office Suite, and/or standard software applications in an office environment.

For more detailed information about the Georgia Department Human Services

https://dhs.georgia.gov/

Employment Information
Current State employees are subject to State Personnel Board (SPB) Rules regarding salary.
DHS is an Equal Opportunity Employer
If you require accommodations under the Americans with Disabilities Act (ADA), email the request by the closing date of this announcement to: [e-mail].
The candidate selected for this position may be subject to pre-employment drug screening, education verification, reference, motor vehicle records, and criminal background checks.
DHS accepts educational credential recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE) will be considered. DHS will contact educational institutions to verify degree, diploma, licensure, etc.
As an employee of DHS, in the event of an identified emergency you may be required, as a term and condition of employment, to assist in meeting the emergency responsibilities of the department.
Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted by the hiring official for next steps in the selection process. Only applicants who are selected and interviewed will receive notification.
This position is subject to close at any time once a satisfactory applicant pool has been identified.