Administrative Supervisor, Federal Contracts

Leading Solutions LLC; Great Lakes (IL); On-site; USD 44,000 - 59,000; Full time

Job summary

Leading Solutions LLC, based at NSTC, is seeking an Administrative Assistant to oversee a team providing federal acquisition and tuition procurement support to NSTC and NROTC units at the Great Lakes Naval Base, IL.

The role focuses on day-to-day supervision, workload coordination, quality assurance, training, scheduling, and liaison with Government representatives to ensure tuition procurement complies with FAR-based processes and Navy policies.

Qualifications

• Associate degree or higher in Business Management, Finance, Accounting, Law, Logistics, or a closely related field.
• At least 2 years of experience working in a business, management, finance, accounting, legal, logistics, procurement, or similar professional environment.
• Experience supervising, coordinating, or leading personnel and/or workflow.
• Strong organizational and time-management skills.
• Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Teams.
• Experience with Adobe Acrobat, SharePoint, and electronic data systems.
• Ability to protect sensitive information and learn procurement policies.

Responsibilities

• Supervise and coordinate daily activities of the contractor workforce supporting NSTC tuition procurement.
• Review tuition order packages for completeness, accuracy, and documentation.
• Assign and redistribute workload to meet deadlines.
• Serve as the primary contractor liaison with Government supervisors and COR.
• Attend weekly and periodic meetings with NSTC and budget personnel.
• Communicate workload concerns and contract-related matters to Government teams.
• Monitor workload levels and ensure adequate staffing during peak periods.
• Provide training and development for contractor personnel.
• Lead quality assurance reviews of contract files and reimbursement packages.
• Support processing of educational service contracts and government task orders.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Supervisory experience

Education

Associate degree or higher in Business Management, Finance, Accounting, Law, Logistics, or related field

Tools

Microsoft Office

Adobe Acrobat

SharePoint

Electronic data systems

Job description

Leading Solutions LLC, based at NSTC, is seeking an Administrative Assistant to oversee a team providing federal acquisition and tuition procurement support to NSTC and NROTC units at the Great Lakes Naval Base, IL.

The role focuses on day-to-day supervision, workload coordination, quality assurance, training, scheduling, and liaison with Government representatives to ensure tuition procurement complies with FAR-based processes and Navy policies.