Document Prep Clerk

Leading Solutions LLC; Great Lakes (IL); On-site; USD 60,614,000 - 66,125,000; Full time

Job summary

Leading Solutions LLC is seeking Document Prep Clerks to provide federal procurement and administrative support to NSTC and NROTC units at Great Lakes, IL. The role focuses on processing educational service contracts and tuition procurement from request to government review, with emphasis on accuracy, documentation, and timely delivery.

The ideal candidate will be highly organized, detail-oriented, proficient with Microsoft Office and electronic systems, and able to manage multiple requirements

Qualifications

• High school diploma or equivalent from an accredited educational institution.
• At least 1 year of experience working in a business, management, finance, accounting, legal, logistics, procurement, administrative, or similar professional environment.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Teams.
• Experience with Adobe Acrobat, SharePoint, and online data systems.
• Strong computer and electronic data-entry skills.
• Ability to use standard office equipment, including computers, scanners, copiers, and shredders.
• Strong attention to detail and organizational skills.
• Ability to maintain accurate electronic records and files.
• Ability to manage multiple tasks and meet strict deadlines in a high-tempo environment.
• Strong written and verbal communication skills.
• Ability to communicate professionally with individuals from various backgrounds and organizational levels.
• Ability to learn and apply detailed policies, procedures, and business rules.
• Ability to develop a working knowledge of military terminology.
• Ability to gain familiarity with applicable Navy rules and regulations.
• Strong understanding of the importance of protecting CUI and Privacy Sensitive Information.
• Fluent written and spoken English.
• Must be a U.S. Citizen.

Responsibilities

• Process educational service contracts and tuition procurement requirements from initiation through completion, up to the point of Government review and approval/award.
• Review tuition procurement packages for completeness, accuracy, and required supporting documentation.
• Prepare purchase requests, contract task order documentation, amendments, modifications, and related procurement materials.
• Prepare and research supporting documentation required for procurement actions.
• Submit completed requirement packages to authorized Government representatives for review.
• Assist with funding requests and procurement-related documentation.
• Validate data and identify discrepancies or missing information.
• Research and provide information needed to support Government determinations regarding contract cost allowability.
• Communicate with NROTC units, educational institutions, NSTC personnel, and other stakeholders regarding tuition ordering requirements.
• Track procurement actions, deadlines, and outstanding requirements.
• Maintain accurate electronic records, files, purchase records, and contract documentation.
• Support contract reporting, file maintenance, and preparation of documentation for audit and closeout.
• Process tuition orders associated with Educational Service Agreements, including regular-term tuition and allowable fees, condensed-session tuition and allowable fees, and other authorized educational requirements within the scope of the contract.
• Assist with resolving issues that may delay or prevent successful completion of procurement actions.
• Develop proficiency in applicable Educational Service Agreement business rules, NSTC instructions, tuition ordering policies, and established procedures.
• Develop familiarity with Navy terminology, rules, and regulations.
• Protect Controlled Unclassified Information (CUI), Privacy Sensitive Information, and other sensitive non-classified information.
• Participate in training, meetings, and process improvement activities as requested.
• Coordinate with team members and supervisors to ensure workload is completed accurately and on schedule.
• Perform other duties related to federal procurement and tuition ordering support as assigned.
• Refer inherently Governmental functions to the appropriate Government representative.

Skills

Fluent English

MS Office

Data entry

Communication skills

Detail-oriented

Education

High school diploma

Tools

Adobe Acrobat

SharePoint

Word

Excel

PowerPoint

Teams

Job description

Document Prep Clerk – Naval Service Training Command (NSTC)

Location: Great Lakes Naval Base, IL
Employment Type: Full-Time
Compensation: $21.33/hr

Position Overview

Leading Solutions is seeking Document Prep Clerks to provide federal procurement and administrative support to the Naval Service Training Command (NSTC) and Navy Reserve Officer Training Corps (NROTC) units.

These positions will support the processing of educational service contracts and tuition procurement requirements from initial request through preparation for Government review and approval. Responsibilities include reviewing procurement packages, preparing purchase requests and supporting documentation, coordinating with NROTC units and educational institutions, maintaining records, validating information, tracking requirements, and supporting contract reporting and administration.

The ideal candidate is highly organized, detail-oriented, comfortable working with electronic systems and documentation, and able to manage multiple requirements while meeting strict deadlines.

Key Responsibilities

• Process educational service contracts and tuition procurement requirements from initiation through completion, up to the point of Government review and approval/award.
• Review tuition procurement packages for completeness, accuracy, and required supporting documentation.
• Prepare purchase requests, contract task order documentation, amendments, modifications, and related procurement materials.
• Prepare and research supporting documentation required for procurement actions.
• Submit completed requirement packages to authorized Government representatives for review.
• Assist with funding requests and procurement-related documentation.
• Validate data and identify discrepancies or missing information.
• Research and provide information needed to support Government determinations regarding contract cost allowability.
• Communicate with NROTC units, educational institutions, NSTC personnel, and other stakeholders regarding tuition ordering requirements.
• Track procurement actions, deadlines, and outstanding requirements.
• Maintain accurate electronic records, files, purchase records, and contract documentation.
• Support contract reporting, file maintenance, and preparation of documentation for audit and closeout.
• Process tuition orders associated with Educational Service Agreements, including regular-term tuition and allowable fees, condensed-session tuition and allowable fees, and other authorized educational requirements within the scope of the contract.
• Assist with resolving issues that may delay or prevent successful completion of procurement actions.
• Develop proficiency in applicable Educational Service Agreement business rules, NSTC instructions, tuition ordering policies, and established procedures.
• Develop familiarity with Navy terminology, rules, and regulations.
• Protect Controlled Unclassified Information (CUI), Privacy Sensitive Information, and other sensitive non-classified information.
• Participate in training, meetings, and process improvement activities as requested.
• Coordinate with team members and supervisors to ensure workload is completed accurately and on schedule.
• Perform other duties related to federal procurement and tuition ordering support as assigned.
• Refer inherently Governmental functions to the appropriate Government representative.

Required Qualifications

• High school diploma or equivalent from an accredited educational institution.
• At least 1 year of experience working in a business, management, finance, accounting, legal, logistics, procurement, administrative, or similar professional environment.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Teams.
• Experience with Adobe Acrobat, SharePoint, and online data systems.
• Strong computer and electronic data-entry skills.
• Ability to use standard office equipment, including computers, scanners, copiers, and shredders.
• Strong attention to detail and organizational skills.
• Ability to maintain accurate electronic records and files.
• Ability to manage multiple tasks and meet strict deadlines in a high-tempo environment.
• Strong written and verbal communication skills.
• Ability to communicate professionally with individuals from various backgrounds and organizational levels.
• Ability to learn and apply detailed policies, procedures, and business rules.
• Ability to develop a working knowledge of military terminology.
• Ability to gain familiarity with applicable Navy rules and regulations.
• Strong understanding of the importance of protecting CUI and Privacy Sensitive Information.
• Fluent written and spoken English.
• Must be a U.S. Citizen.

Preferred Qualifications

• At least 1 year of experience in Accounting, Finance or Bookkeeping.
• Experience supporting federal government contracts or procurement.
• Familiarity with the Federal Acquisition Regulation (FAR).
• Experience preparing purchase requests, task orders, contract packages, or similar documentation.
• Experience working with military, Department of Defense, or other federal government organizations.
• Experience with tuition, education, financial, or administrative processing.
• Experience working in a high-volume environment with strict processing deadlines.

Other Qualifications

• Frequent use of hands and arms; prolonged sitting may be required.
• Specific vision abilities: close vision, color vision, and focus adjustment.
• Ability to interpret instructions involving multiple abstract and concrete variables.

Leading Solutions is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer. We are committed to ensuring a workplace free of discrimination based on race, color, religion, age, disability, genetic information, sex, sexual orientation, gender identity, or national origin, military or veteran status, and any other basis protected by applicable law.

Leading Solutions is a Service-Disabled Veteran-Owned Small Business (SDVOSB) and Woman-Owned Small Business (WOSB) headquartered in Kissimmee, Florida. The Company provides professional, technical, administrative, and healthcare services to Government and commercial clients. Leading Solutions customer-centric foundation ensures that our leadership and employees meet customer challenges and build trusting partnerships that lay the groundwork for success.