Administrative Supervisor, Campus Recreation & Events

Penn State University; University Park (TX); On-site; USD 49,000 - 71,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

Penn State University is seeking an Administrative Assistant – Supervisor to manage administrative and operational functions for Campus Recreation. The role reports to a Senior Director and oversees staff, onboarding, scheduling, budgets, and communications across multiple sites.

Ideal candidates will have an Associate Degree and 4+ years of relevant experience, with proficiency in Microsoft Teams, Workday, and SAP Concur.

Qualifications

• Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted.

Responsibilities

• Plan, organize, support, and coordinate daily office activities and administrative processes.
• Provide general office support, ensuring efficient workflow and adherence to institutional policies and procedures.
• Create, organize, and maintain files, records, and databases utilizing Microsoft Teams.
• Collect and organize data, including budgetary and operational information.
• Refine, maintain, and implement business processes and procedures to improve administrative functions.
• Maintain inventory and order office supplies.
• Maintain calendars, schedule meetings, and coordinate appointments.
• Provide support for scheduling and travel arrangements.
• Support professional development and oversee coordination of functions such as seminars, workshops, and conferences.
• Coordinate meeting logistics, including scheduling, agenda development, and materials preparation.
• Support and coordinate meetings, workshops, and special events; reserve spaces and coordinate cross-team work.
• Coordinate full-time interview logistics and onboarding procedures for new full-time employees.
• Supervise full-time and part-time staff, including hiring, training, development, and performance management.
• Compose, review, and distribute internal and external communications.
• Serve as a point of contact for vendors and event stakeholders.
• Compile and maintain records to support departmental and institutional reporting needs.
• Track expenditures and assist with area budget projections; initiate financial transactions and reimbursements.

Skills

Interpersonal skills

Organizational skills

Communication skills

Multitasking

Education

Associate Degree

Tools

Microsoft Teams

Workday

SAP Concur

Job description

Penn State University is seeking an Administrative Assistant – Supervisor to manage administrative and operational functions for Campus Recreation. The role reports to a Senior Director and oversees staff, onboarding, scheduling, budgets, and communications across multiple sites.

Ideal candidates will have an Associate Degree and 4+ years of relevant experience, with proficiency in Microsoft Teams, Workday, and SAP Concur.