Administrative Supervisor

Montefiore Health System; City of Yonkers (NY); On-site; USD 60,000 - 75,000; Full time

Job summary

Montefiore Health System in Yonkers, NY, seeks an experienced Administrative Supervisor to develop and oversee administrative operations for the CEC - Referral department. You will support a range of services and act as a key resource for management, physicians, residents, and department leadership.

The role emphasizes confidential paperwork, staff scheduling, regulatory compliance, budgeting, and HR processes, with a focus on efficient, high-quality service delivery.

Qualifications

• BS required and professional experience in healthcare admin is preferred.
• Minimum 4–6 years as an Administrative Supervisor or equivalent.
• Experience with budgeting, scheduling, and regulatory compliance is essential.
• Familiarity with IT systems like Workday and MS Office is expected.

Responsibilities

• Develop, integrate, and oversee administrative operations for the unit.
• Schedule staff, call staff in to work, and ensure proper coverage for staffing.
• Support budgeting, finance reconciliation, and cost control.
• Handle HR-related processes and respond to payroll inquiries.
• Ensure regulatory compliance and maintain personnel files.

Skills

Time management

Multitasking

Customer service

Autonomy

Communication

Education

Bachelor's Degree

Tools

Microsoft Office

Excel

Outlook

Workday

Job description

City/State:

Yonkers, New York

Grant Funded:

No

Department:

CEC - Referral

Work Shift:

Day

Work Days:

MON-FRI

Scheduled Hours:

8:30 AM-5 PM

Scheduled Daily Hours:

7.5 HOURS

Pay Range:

$60,000.00-$75,000.00

Job Summary

This position is responsible for developing, integrating, and overseeing a variety of administrative operations and departmental functions to ensure the delivery of high-quality services and efficient department operations. The incumbent will provide direct administrative support to the Assistant Vice President of Ambulatory Services and serve as a key resource for management, physicians, residents, department chairs, and other departmental leadership. This position will be responsible for processing confidential paperwork and will provide coverage for the department managers in their absence.

Essential Functions

Regulatory Compliance
Utilize tracking tools to track and schedule staff for required regulatory and educational competencies (i.e., Licensure, OHS, Performance Appraisal, BLS, etc.) and maintain employee’s personnel files for regulatory compliance purposes.

Scheduling
Creates unit schedule for staff, calls staff in to work supplemental shifts, and assigns appropriate coverage for staffing deficiencies.

Environment and Inventory
Ensure the environment is maintained to regulatory standards; Address necessary issues pertaining to the unit (i.e., patients and public bathrooms, spills, cleanliness, equipment malfunctions, trouble shooting and overall environmental landscape)

Budgetary/Finance
Meet with members of the leadership team, as well as the Operations Business Administrator to assist in budgetary/financial preparation, analysis and reconciliation.
Variance, Position Control, Cost Center Allocation, Per Diem or OT Utilization, etc.

HR related processes
Assist staff with questions related to Payroll, HR, Policy Guidance, IT Support, Workday, etc.

Qualifications:

• BS Required
• 4-6 years' experience as an Administrative Supervisor
• Background and/or exposure in related fields (Accounting, Finance, Business, Healthcare, Retail/Hospitality Management, etc.) Preferred
• Microsoft Office. (i.e., Power Point, Excel, and Word)
• Ability to learn and operate Montefiore's systems such as Outlook and other clinical systems, etc.
• Must have strong time management and organizational skills
• Ability to multi-task is required.
• Must be customer service oriented
• Must be self-directed and can work autonomously.
• Annual Assessment - OHS

Montefiore Medical Center is an equal employment opportunity employer. Montefiore Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.