Patient Access Supervisor - Tappahannock

Virginia Commonwealth University Health; Tappahannock (VA); On-site; USD 45,000 - 69,000; Full time

Job summary

Virginia Commonwealth University Health is seeking a Patient Access Supervisor to oversee department operations across locations, ensuring efficient scheduling, registration, and insurance verification with strong staff oversight. The role emphasizes improving patient services, workflow optimization, and adherence to service expectations.

Ideal candidates bring at least two years in patient scheduling/registration within healthcare, familiarity with medical terminology and billing systems, and

Qualifications

• Two years of scheduled/registration experience in a healthcare setting.
• Experience with medical terminology, medical insurance, HMO, managed care, electronic billing/order entry/registration systems, appointment scheduling and medical coding requirements.
• Proficient with Microsoft Office applications (intermediate) and email/calendaring.
• Preferred: one or more years of supervisor/management experience.

Responsibilities

• Supervises assigned staff and daily operations of area(s) and evaluates performance.
• Coordinates and delegates daily work assignments.
• Monitors workflow and makes alterations as needed.
• Serves as contact and liaison with other departments.
• Identifies and implements process changes to improve patient services and staff productivity.
• Partners with management to address urgent policy violations or conflicts.
• May supervise access to medications and related supplies.
• Hires, trains, and mentors staff; approves/denies leave requests; evaluates performance.
• Participates in disciplinary actions and covers other areas in the manager’s absence.
• Keeps employees informed of priorities and policy changes.
• Implements initiatives to reduce errors and improve patient services.
• Analyzes policies and workflows and recommends changes.

Skills

Scheduling/Registration experience

Medical terminology

Medical insurance knowledge

Microsoft Office (intermediate)

Education

Associate Degree in Healthcare Administration/Business/Finance/Accounting

Bachelor’s Degree in Business/Accounting or related field

Tools

Microsoft Office

Email/Calendaring

Job description

The Patient Access Supervisor manages and provides operational oversight to the department/business functions of assigned area or in multiple clinic/geographic locations to ensure efficient and effective operations. This may include a combination of some or all the following: reception; insurance verification; patient scheduling; patient registration; and co-pay/co‑insurance collection. The Patient Access Supervisor supervises registration/scheduling staff. This role optimizes staff performance through coordination of workload distribution, staff reassignment, and feedback regarding expected outcomes and performance. The Patient Access Supervisor monitors and maintains performance improvement results. This role ensures all staff exhibit patient service expectations consistently.

Licensure, Certification, or Registration Requirements for Hire: N/A Licensure, Certification, or Registration Requirements for continued employment: N/A Experience REQUIRED: Two(2) years of previous patient scheduling/registration work experience in a healthcare setting (e.g. academic medical center, doctor's office, medical practice, etc.) Experience with medical terminology, medical insurance, HMO, managed care, electronic medical billing/order entry/registration systems, appointment scheduling and medical coding requirements. Previous experience with Microsoft Office applications (at the intermediate level) and e-mail/calendaring Experience PREFERRED: One (1) or more years of previous supervisor/management experience.

Education/training REQUIRED: Associate Degree in Healthcare Administration, Business Administration, Finance, Accounting, or closely related field from an accredited institution or additional 4 years of work experience may be considered in lieu of education. Education/training PREFERRED: Completion of medical terminology and/or other healthcare related courses Bachelor's Degree in Business, Accounting or closely related field from an accredited program.

Independent action(s) required:

• Supervises assigned staff and daily operations of area(s) and evaluates performance.
• Coordinates and delegates daily work assignments.
• Monitors workflow and makes alterations, as needed.
• Serves as contact and liaison with other departments.
• Identifies and implements process change to improve patient services and staff productivity.
• Partners with management to address issues that require immediate attention, i.e. policies violations, conflicts of a sensitive nature or that would be considered unusual in nature.
• Job duties may include the access to and/or contact with medications and related supplies.
• Supervisory responsibilities (if applicable): Hires, trains, and mentors assigned staff.
• Approves/denies leave request.
• Evaluates performance of all FTEs.
• Participates in disciplinary actions.
• Manages/oversees other areas in the absence of the Manager.
• Keeps employees abreast of priorities, activities and procedural/policies changes.
• Implements, enhances, and monitors on‑going initiatives designed to reduce errors and improve patient services.
• Analyzes policies, procedures, and workflow/processes and makes appropriate recommendations for changes.
• Additional position requirements: Depending on area of assignment, must be flexible to work off-shifts and weekends as needed based on operational needs. May be considered part of essential staffing, depending on the assigned area.

Age Specific groups served:

N/A

Physical Requirements (includes use of assistance devices as appropriate):

Physical - Lifting less than 20 lbs. Activities: Prolonged sitting, Walking (distance) Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking Emotional: Fast pace environment, Able to handle multiple priorities, Able to adapt to frequent change

Compensation Range

$21.46 - $33.26 Actual salary offers will be based on several key factors to include relevant work experience, credentials, and qualifications.

EEO Employer/Disabled/Protected Veteran

Who We Are

Inventing better care, day by day by discovery Sound outrageous? It absolutely is. Sound impossible? That’s never stopped us before. Sound like hard work, intense research, collaboration with experts around the world, sheer brainpower meets unrelenting willpower? That’s. Exactly. Right. We’ll do whatever it takes to offer the best in care and empower the best in quality of life. And it’s an approach that works - whether it’s a patient who undergoes a new, life-saving procedure or a clinical researcher who finds promise in a new cancer treatment, exciting new medicine is happening at VCU Health.

We have it all:

• One college and four health sciences schools
• An academic medical center
• A Level I trauma center
• One of only two NCI-designated cancer centers in Virginia
• The region’s only full-service children’s hospital
• More than 800 physicians in 200 specialties
• With a community health center, dedicated research teams, facilities and valued partners in every field

Our medical teams are top notch. And we’re not too shy to boast of internationally known physicians, some recognized as the best in the country, top-ranked local specialists and all‑around all-stars at every level. From our very first years to our most recent advancements, we are driven to learn more, dig deeper, teach passionately and never rest in order to be a true leader in discovering what’s possible in health and recovery. We are a comprehensive system of care and a pioneer of health. Read VCU Health Year In Review for more about our accomplishments.