Administrative Specialist, Water Resources & Public Notices

North Dakota Department of Water Resources; Bismarck (ND); On-site; USD 35,000 - 48,000; Full time

Job summary

North Dakota Department of Water Resources is seeking an administrative support specialist for the Water Appropriation Division. You will be the main point of contact for the public, handle phones, mail, and visitors, and support daily office operations.

You will update databases, enter well driller reports, manage the Water Permit and Well Inventory Database, and assist with drafting documents for the State Engineer and Director.

Qualifications

• Requires an associate's degree in Administrative Assistance, Business Administration, Office Administration, or related field, plus two years of related experience; substitution allowed for additional experience.
• Excellent communication skills, including verbal, written, and interpersonal communication, with the ability to collaborate across teams.
• Strong organizational skills with the ability to manage competing priorities.
• Impeccable attention to detail.
• Experience using Microsoft Office Suite applications.

Responsibilities

• Serve as the Water Appropriation Division's primary administrative support, including answering phones, sorting and distributing mail, and attending to day-to-day office needs.
• Greet and assist visitors, provide information, and direct individuals to the appropriate staff.
• Manage, review, and proof documents to and from the State Engineer and Director.
• Entering well driller reports and enter, update, and manage data within the Water Permit and Well Inventory Database.
• Send out temporary water permits.
• Manage, review, and proof documents issued by the Division for distribution to the public.
• Serve as an administrator for DWR public notice publications through a 3rd party vendor - Column US.
• Reconcile purchasing cards (P-Card).

Skills

Communication skills

Organization

Attention to detail

Interpersonal communication

Microsoft Office

Education

Associate's degree in Administrative Assistance or related field

Tools

Microsoft Office Suite

Database management software (e.g., Access)

Job description

North Dakota Department of Water Resources is seeking an administrative support specialist for the Water Appropriation Division. You will be the main point of contact for the public, handle phones, mail, and visitors, and support daily office operations.

You will update databases, enter well driller reports, manage the Water Permit and Well Inventory Database, and assist with drafting documents for the State Engineer and Director.