Administrative Assistant II

North Dakota Department of Water Resources; Bismarck (ND); On-site; USD 35,000 - 48,000; Full time

Job summary

North Dakota Department of Water Resources is seeking an administrative support specialist for the Water Appropriation Division. You will be the main point of contact for the public, handle phones, mail, and visitors, and support daily office operations.

You will update databases, enter well driller reports, manage the Water Permit and Well Inventory Database, and assist with drafting documents for the State Engineer and Director.

Qualifications

• Requires an associate's degree in Administrative Assistance, Business Administration, Office Administration, or related field, plus two years of related experience; substitution allowed for additional experience.
• Excellent communication skills, including verbal, written, and interpersonal communication, with the ability to collaborate across teams.
• Strong organizational skills with the ability to manage competing priorities.
• Impeccable attention to detail.
• Experience using Microsoft Office Suite applications.

Responsibilities

• Serve as the Water Appropriation Division's primary administrative support, including answering phones, sorting and distributing mail, and attending to day-to-day office needs.
• Greet and assist visitors, provide information, and direct individuals to the appropriate staff.
• Manage, review, and proof documents to and from the State Engineer and Director.
• Entering well driller reports and enter, update, and manage data within the Water Permit and Well Inventory Database.
• Send out temporary water permits.
• Manage, review, and proof documents issued by the Division for distribution to the public.
• Serve as an administrator for DWR public notice publications through a 3rd party vendor - Column US.
• Reconcile purchasing cards (P-Card).

Skills

Communication skills

Organization

Attention to detail

Interpersonal communication

Microsoft Office

Education

Associate's degree in Administrative Assistance or related field

Tools

Microsoft Office Suite

Database management software (e.g., Access)

Job description

Summary Of Work

This position is within the Department of Water Resources Water Appropriation Division and provides administrative support for the Division serving as the main point of contact for the public. Additional responsibilities include updating databases, processing and uploading submitted well driller reports, sending out temporary water permits, drafting and reviewing documents for State Engineer and Director review and approval, and managing incoming and outgoing mail.

Duties and Tasks

• Serve as the Water Appropriation Division's primary administrative support, including answering phones, sorting and distributing mail, and attending to any day-to-day office needs.
• Greet and assist visitors, provide information, and direct individuals to the appropriate staff.
• Manage, review, and proof documents to and from the State Engineer and Director.
• Entering well driller reports and enter, update, and manage data within the Water Permit and Well Inventory Database.
• Send out temporary water permits.
• Manage, review, and proof documents issued by the Division for distribution to the public.
• Serve as an administrator for DWR public notice publications through a 3rd party vendor - Column US.
• Reconcile purchasing cards (P-Card).

Minimum Qualifications

• An associate's degree in Administrative Assistance, Business Administration, Office Administration, or a related field, and two years of work experience performing a variety of complex office support duties. DWR will consider substituting additional work experience for the education requirement on a year-for-year basis if the experience provides the knowledge and skills required to perform the duties of the position.
• Excellent communication skills, including verbal, written, and interpersonal communication, with the ability to collaborate effectively across teams.
• Strong organizational skills with the ability to manage competing priorities.
• Impeccable attention to detail.
• Experience using Microsoft Office Suite applications.

Preferred Qualifications

• An associate's degree in Administrative Assistance, Business Administration, Office Administration, or a related field.
• Experience with data entry and database management.
• Experience working with or supporting a regulatory program.
• Experience coordinating public notifications and published notices with local newspapers.
• Notary public.

About Team ND

\"Far and away the best prize life offers is the chance to work hard at work worth doing.\" - Theodore Roosevelt

More than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.

Total Rewards

The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.