Administrative Specialist, Travel & Meetings

Skechers USA Ltd.; Hermosa Beach (CA); On-site; USD 39,000 - 44,000; Full time

Job summary

Skechers USA Ltd. is seeking an Administrator for Travel, Meetings, and Expenses in Hermosa Beach, CA.

The role provides essential administrative and operational support to Skechers Travel and Meetings, focusing on travel, meetings, and expense activities with a strong emphasis on organization and accuracy. The ideal candidate will be highly organized, proactive, with solid computer skills, and capable of learning department-specific tools quickly.

Qualifications

• 2+ years of experience in administrative support, travel coordination, meeting planning, or a related corporate role.
• Excellent written and verbal communication skills with the ability to interact professionally across all organizational levels.
• Strong attention to detail and problem-solving abilities.
• Proficiency in Microsoft Office Suite, with advanced Excel skills for data reporting.
• Experience using Concur Travel & Expense platform; onboarding new users and system navigation.

Responsibilities

• Monitor and manage high-volume shared inbox, review and process requests per company policy, set priorities and track items.
• Perform quality-control checks on final travel itineraries for accuracy and compliance with policy.
• Support Concur Travel & Expense platform including distributing policy materials and training, onboarding users, and assisting with navigation.
• Support hotel arrangements for tradeshows, conferences, and corporate events; track reservations and distribute confirmations.
• Maintain multiple master spreadsheets for events, conferences, and tradeshows; manage inventories.
• Process hotel payments, review invoices, reconcile receipts, and follow up on discrepancies.
• Coordinate conference and event materials for distribution and inventory.

Skills

Travel coordination

Excel

Microsoft Office

Concur Travel

Communication

Problem solving

Data entry

Education

College degree or equivalent experience

Tools

Concur

Adobe Acrobat Pro

Zoom

Microsoft Teams

Smartsheet

Canva

Job description

Skechers USA Ltd. is seeking an Administrator for Travel, Meetings, and Expenses in Hermosa Beach, CA.

The role provides essential administrative and operational support to Skechers Travel and Meetings, focusing on travel, meetings, and expense activities with a strong emphasis on organization and accuracy. The ideal candidate will be highly organized, proactive, with solid computer skills, and capable of learning department-specific tools quickly.