Administrative Specialist to support Software Development Department

Eagle Metal Products, LLC.; Dallas (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

Eagle Metal Products, LLC. is seeking an Administrative Specialist to support the Software Development Department in Dallas. The role focuses on organizing, documenting, and planning software development efforts, while providing general administrative support to the team and cross-functional stakeholders.

Key duties include managing project documentation, triaging software requests, recording minutes, and maintaining action-item lists to keep initiatives on track.

Qualifications

• Excellent verbal and written communication.
• Strong organization and attention to detail.
• Experience coordinating software projects and teams.
• Ability to work with multiple departments and stakeholders.
• Proficient with office productivity tools and documentation.

Responsibilities

• Serve as central coordinator and librarian of project documents.
• Triage software requests and route appropriately.
• Record and publish meeting minutes.
• Track action items and information needs between teams.
• Update Project Managers on plans, progress and changes.
• Create and maintain department processes and procedures.
• Collaborate with management to improve communication and problem solving.
• Help implement solutions that improve development workflow.
• Administer reporting and documentation tools.
• Facilitate communication between software, other departments, and customers.
• Perform general administrative duties (office tasks, scheduling, etc.).
• Perform other duties as assigned.

Skills

Verbal & written communication

Organizational skills

Time management

Analytical thinking

Leadership

Task prioritization

Fast learner

Microsoft Office

Documentation

Customer service

Education

Experience with software development teams (preferred)

Tools

Jira/Atlassian

Job description

All Jobs > Administrative Specialist to support Software Development Department

Administrative Specialist to support Software Development Department
Dallas

Description

The Software Administrator will help organize, document and plan software development efforts, taking note of and reporting on progress of all initiatives within the department, as well as server other administrative functions as needed.

Duties/Responsibilities:

• Serve as the central coordinator and librarian of all project documentation
• Triage incoming software requests, and monitor software channels to insure proper routing or requests
• Record and publish meeting minutes
• Track and maintain lists of action items, needed information, and other outstanding information needs between the software team and other departments
• Work directly with Project Managers to update and communicate plans, progress, status, and changes for all projects
• Create and maintain Processes and Procedures for the software Department
• Work with software development management team to create a proactive approach to communication and problem solving
• Work with software development management team to implement solutions that drive the development process forward
• Administer various reporting and documentation tools
• Use background of industry experience to facilitate communication between software and other departments and customers
• Perform various building and general administrative functions as assigned, such as hotel desk management, travel scheduling, stocking items, etc.
• Performs other related duties as assigned.

Requirements

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Thorough understanding of or the ability to quickly learn about the project or product being developed.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with/ability to learn proprietary component manufacturing design software suit.
• Proficiency with/ability to learn proprietary company management software.
• Possess a Warrior’s Spirit and a Servant’s Heart.

Education and Experience:

• Work with Jira and Atlassian products, or something similar, strongly preferred
• Previous work with software team, strongly preferred

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.