Administrative Specialist to support Software Development Department

Eagle Metal Products®; Mabank (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

Newsletter Jobs in Mabank, TX seeks a Software Administrator to organize, document and plan software development efforts and to report on progress within the department. This role also handles additional administrative tasks as needed.

You will serve as the central coordinator for project documentation, triage software requests, record meeting minutes, and collaborate with Project Managers to keep plans, progress and changes up to date. In-office position with potential for growth.

Qualifications

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Strong time management with ability to meet deadlines.
• Experience with Jira/Atlassian or similar tools preferred.

Responsibilities

• Coordinate and organize project documentation.
• Triage software requests and route appropriately.
• Record and publish meeting minutes.
• Track action items and information needs between teams.
• Update plans and communicate progress with Project Managers.
• Create and maintain processes for the software department.
• Facilitate cross-department communication and problem solving.
• Administer reporting and documentation tools.
• Assist with general admin tasks and travel scheduling.
• Perform other related duties as assigned.

Skills

Communication skills

Interpersonal skills

Organizational skills

Time management

Analytical thinking

Leadership

Task prioritization

Ability to learn quickly

Servant mindset

Customer service

Tools

Jira

Atlassian tools

Microsoft Office

Proprietary design software

Proprietary management software

Job description

Description

The Software Administrator will help organize, document and plan software development efforts, taking note of and reporting on progress of all initiatives within the department, as well as server other administrative functions as needed.

Duties/Responsibilities

• Serve as the central coordinator and librarian of all project documentation
• Triage incoming software requests, and monitor software channels to insure proper routing or requests
• Record and publish meeting minutes
• Track and maintain lists of action items, needed information, and other outstanding information needs between the software team and other departments
• Work directly with Project Managers to update and communicate plans, progress, status, and changes for all projects
• Create and maintain Processes and Procedures for the software Department
• Work with software development management team to create a proactive approach to communication and problem solving
• Work with software development management team to implement solutions that drive the development process forwardAdminister various reporting and documentation tools
• Use background of industry experience to facilitate communication between software and other departments and customers
• Perform various building and general administrative functions as assigned, such as hotel desk management, travel scheduling, stocking items, etc.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Thorough understanding of or the ability to quickly learn about the project or product being developed.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with/ability to learn proprietary component manufacturing design software suit.
• Proficiency with/ability to learn proprietary company management software.
• Possess a Warrior’s Spirit and a Servant’s Heart.

Education And Experience

• Work with Jira and Atlassian products, or something similar, strongly preferred
• Previous work with software team, strongly preferred

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Travel as required (minimal)
• In office position