Administrative Specialist Senior

Commonwealth of Kentucky; Flatwoods (KY); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Comprehensive health insurance (first

HRA, FSA

Optional dental and vision insurance

Life insurance

State retirement system

Paid leave

Paid holidays

Deferred compensation options

Professional development and training

Employee wellness programs

Job summary

The Kentucky Department of Education (KDE) Office of Career and Technical Education (OCTE) operates 50 ATCs and serves 115 feeder districts. We are reshaping the future by preparing Kentucky's students for tomorrow's careers, collaborating with business and industry partners to expand CTE programs across the state.

KDE supports ATCs with guidance, resources, and oversight to ensure success for every student in Kentucky's K-12 system.

Qualifications

• Bachelor's degree required.
• Minimum 3 years professional administrative experience.
• Experience with budgets and payroll processes preferred.

Responsibilities

• Provide professional support to the ATC Principal in developing, implementing and maintaining various programs, projects or activities in the area center.
• Prepare school related documents and provide guidance on budgetary and accounting matters including MyPurpose, staff travel reimbursement, purchasing procedures, inventory and KTS attendance.
• Maintain data and reports for TEDS and Infinite Campus daily.
• Work closely with the principal to ensure accurate validation of data for accountability benchmarks.
• Provide recommendations to principal on appropriate accounting procedures and budgetary concerns related to Perkins Grant and SEEK funding.

Skills

Administrative experience

Documentation

Education

Bachelor's degree

Job description

Advertisement Closes: 10/22/2026 (11:59 PM ET)

2605393

Administrative Specialist Senior

Pay Grade 13

Salary $3,339.22 - $4,200.46 Monthly

Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Click here for more details on state employment.

Hiring Agency

Education & Labor Cabinet | Department of Education

Location

705 Red Devil Lane

Russell, KY 41169 USA

Description

The Kentucky Department of Education (KDE) Office of Career and Technical Education (OCTE) operates 50 AreaTechnology Centers (ATCs) which serve 115 local feeder districts. A state Area Technology Center (ATC) is a secondary state operated school facility dedicated to the primary purpose of offering state approved four (4)-course Career and Technical Education (CTE) pathways within CTE program areas identified by the OCTE. We are reshaping the future by preparing Kentucky's students for the careers of tomorrow, collaborating closely with business and industry partners to do so. Explore the endless possibilities within our dynamic CTE community!

KDE supports the ATCs through guidance, resources, and oversight as part of its broader mission to ensure success for every student in Kentucky’s P-12 public education system.

KDE Mission

To partner with districts, schools, families, students, business, industry, and communities to provide leadership and support to ensure success for each and every student.

OUR CORE VALUES

• Equity
• Achievement
• Collaboration
• Integrity

The Russell Area Technology Center in Russell, KY is looking for a Administrative Specialist Senior who is dedicated, knowledgeable, and passionate about making a meaningful difference in the lives of students. This position offers a unique and rewarding opportunity to work in a dynamic, challenging, and student-focused environment.

Benefits and Perks

• Comprehensive health insurance (effective first day of employment)
• Health Reimbursement Arrangement (HRA), Flexible Spending Account (FSA)
• Optional insurance (dental and vision)
• Life insurance
• State retirement system and deferred compensation options
• Paid leave
• Paid holidays
• Deferred Compensation and Free financial planning program
• Professional development and training opportunities
• Employee resource and recognition programs
• Employee wellness programs

Responsibilities

• Provide professional support to the Area Technology Center (ATC) Principal in developing, implementing and maintaining various programs, projects or activities in the area center.
• Provide professional support to the ATC through preparation of school related documents and provides guidance according to policy and procedure on budgetary and accounting matters including, but not limited to MyPurpose, staff travel reimbursement, purchasing procedures, inventory and KTS attendance.
• Maintain data and reports for TEDS (Technical Education Data System) and Infinite Campus daily.
• Work closely with principal to ensure accurate validation of data for accountability benchmarks.
• Provide recommendations to principal on appropriate accounting procedures and budgetary concerns related to Perkins Grant and SEEK (Support Education Excellence Kentucky) funding programs and other funding sources.
• Provide information to KY Tech administration as needed related to budgets, procurement, Infinite Campus and travel reimbursement.
• Execute all functions pertaining to eMars including appropriate forms, quote solicitation and correct accounting codes.
• Draft correspondence, memorandums, reports or other responses that require the interpretation and application of policies and procedures.
• Serve as liaison between the ATC and feeder schools formatters of attendance and transcripts.
• Organize and monitor procedural work in the ATC.
• Maintain inventory log and submit annual inventory report for the ATC.
• Ensure staff complete the necessary forms for payroll and personnel and review for accuracy.
• Submit personnel and payroll forms to assigned Human Resource Generalist (HRG) upon request.
• Provide research for information for the principal using various options.
• Prepare spreadsheets for reconciliation for the student organizations.
• Maintain bookkeeping for dues, conference registrations and industry donations before forwarding to central office.
• Interpret and provide guidance related to budgetary, financial and time recording policy and procedures for ATC staff.
• Make travel arrangements for the ATC principals and instructional staff. Including completion of travel reimbursements, state park inter account forms, out of state authorizations, etc.
• Coordinate all necessary arrangements for meetings and trainings.
• Perform other duties as assigned.

Applicants and employees in this classification may be required to submit to a drug screening test and background check.

Applicants under contract with a local school district must submit a written release from their superintendent before an offer of employment can be extended.

The Kentucky Department of Education (KDE) participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. KDE will only use E-Verify once you have accepted a job offer and completed the Form I-9.

For more information on E-Verify, or if you believe that KDE has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 1-888-897-7781 or https://dhs.gov/e-verify

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Shawn Moore at [e-mail] or 606-836-1256.

An Equal Opportunity Employer M/F/D