Administrative Specialist

Commonwealth of Kentucky; Frankfort (KY); Vor Ort; USD 33.000 - 54.000; Vollzeit

Zusammenfassung

Commonwealth of Kentucky is seeking an Administrative Specialist to provide fiscal and administrative support in the Division of Fiscal Management. The role covers internal accounting and procurement functions for FAC agencies and attached units.

Responsibilities include reviewing travel/purchasing documents, resolving payable issues, and preparing reports while ensuring compliance with statutes and internal controls.

Qualifikationen

• Bachelor’s degree required.
• One year of professional, administrative, or business experience.
• Substitutions allowed for education/experience.
• Experience with accounts payable and procurement is a plus.

Aufgaben

• Review, evaluate, audit, and monitor travel and purchasing documents for compliance and budgetary limits.
• Resolve payable payment issues and execute payables in eMARS.
• Prepare periodic reports in accordance with internal policies and deadlines.
• Communicate with vendors to resolve inaccuracies and ensure compliance with policies.
• Maintain records and assist with audit requirements and retention schedules.

Kenntnisse

Strong communication

Accounting background

Organization

Creative thinking

Problem solving

Attention to detail

Multi-tasking

Ausbildung

Bachelor's degree

Tools

Microsoft Office

Mars

Jobbeschreibung

Advertisement Closes

10/19/2026 (11:59 PM ET)

Job ID

2605377

Position Title

Administrative Specialist

Pay Grade

12

Salary

$3,237.88 - $4,856.80 Monthly

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK

Hiring Agency

Finance & Administration Cabinet | Office of the Secretary

Location

200 Mero Street, 5th Floor
Frankfort, KY 40601 USA

Description

The Division of Fiscal Management is in the Office of Budget and Fiscal Management within the Office ofAdministrative Services. The Division is responsible for accounts payable and receivable, asset management, procurement, record retention and other administrative tasks for the Finance and Administration Cabinet (FAC)and agencies administratively attached to FAC.

The Division includes the Internal Accounting Branch and the Purchasing and Procurement Branch, both of which offer solid foundations for someone to learn and perform such tasks for multiple departments.

The Administrative Specialist provides professional fiscal and administrative support and oversight to the Division of Fiscal Management Internal Accounting Branch for agencies within and administratively attached to the FAC.

Responsibilities may include, but are not limited to:

• Reviews, evaluates, audits, and monitors travel and purchasing documents to ensure compliance within policies, procedures, statutes and regulations and budgetary limits.
• Resolves payable payment issues.
• Executes payables functions within eMARS.
• Makes recommendations for any necessary fiscal revisions to be in compliance with division internal controls, and all other policies and procedures.
• Interprets, implements, and enforces policies and regulations to vendors and programmatic staff for the administration of accounts payables and travel programs.
• Provides oversight and assistance as needed, and makes recommendations for any revisions for programmatic revisions.
• Communicates with vendors and staff to resolve any inaccuracies, non-compliance, and budgetary issues with payables and travel documentation.
• Compiles and prepares reports in compliance with internal policies and by established deadlines.
• Monitors expenditures to ensure compliance with statutes and regulation, submitted and paid timely, accurate and coded properly, and reasonable and allowable.
• Attends meetings as required.
• Prepares correspondence as needed.
• Maintains fields as required for audit purposes and retention schedules.
• Performs other duties as assigned.

Preferred Knowledge, Skills and Abilities:

• Strong communication skills
• Accounting background
• Organization
• Creative thinking and problem solving
• Ability to work under pressure and multi-task
• Attention to detail
• Experience in Microsoft Office and Mars

Minimum Requirements

EDUCATION:

Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS:

One year of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE:

Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION:

Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):

NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

Contact

If you have questions about this advertisement, please contact Kit Stone at [e-mail] or 502-564-8042.

Equal Opportunity Employer

Equal Opportunity Employer M/F/D