Administrative Specialist Senior

Commonwealth of Kentucky; Russell (KY); Sur place; USD 37 000 - 47 000; Plein temps

Avantages offerts par ce poste

Health insurance

Paid leave

State retirement system

Résumé du poste

The Commonwealth of Kentucky's Education & Labor Cabinet, Department of Education, is seeking an Administrative Specialist Senior in Russell, KY. The role supports the ATC Principal, handles budget and payroll processes, and maintains essential data systems daily.

Requirements include a bachelor’s degree and at least three years of professional administrative experience. The position offers full-time executive branch employment with OT eligibility and a robust benefits package.

Qualifications

• Bachelor's degree required.
• Three years of professional, administrative, or business experience.
• Substitution rules: additional education or experience may substitute for the other.

Responsabilités

• Provide professional support to the ATC Principal in developing, implementing and maintaining programs.
• Prepare school documents and guidance on budgetary and accounting matters including MyPurpose, staff travel reimbursement, purchasing procedures, inventory and attendance.
• Maintain data and reports for TEDS and Infinite Campus daily.
• Collaborate with the principal to validate data for accountability benchmarks.
• Advise on budget procedures related to Perkins Grant and SEEK funding and other sources.
• Manage eMars processes including forms, quotes and accounting codes.
• Draft correspondence and reports applying policies and procedures.
• Coordinate attendance and transcripts with feeder schools.

Connaissances

Administrative experience

Budgeting

Data management

Formation

Bachelor's degree in any field

Outils

MyPurpose

Perkins Grant

Description du poste

Advertisement Closes 10/22/2026 (11:59 PM ET)

2605393

Administrative Specialist Senior

Pay Grade 13

Salary $3,339.22 - $4,200.46 Monthly

Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency Education & Labor Cabinet | Department of Education

Location 705 Red Devil Lane Russell, KY 41169 USA

Description

The Kentucky Department of Education (KDE) Office of Career and Technical Education (OCTE) operates 50 Area Technology Centers (ATCs) which serve 115 local feeder districts. A state Area Technology Center (ATC) is a secondary state operated school facility dedicated to the primary purpose of offering state approved four (4)-course Career and Technical Education (CTE) pathways within CTE program areas identified by the OCTE. We are shaping the future by preparing Kentucky's students for the careers of tomorrow, collaborating closely with business and industry partners to do so. Explore the endless possibilities within our dynamic CTE community! The Area Technology Centers under the Office of Career and Technical Education are organizationally part of the Kentucky Department of Education (KDE), a service agency within the Commonwealth of Kentucky under the Education and Workforce Development Cabinet. KDE supports the ATCs through guidance, resources, and oversight as part of its broader mission to ensure success for every student in Kentucky’s P-12 public education system. KDE Mission: To partner with districts, schools, families, students, business, industry, and communities to provide leadership and support to ensure success for each and every student.

OUR CORE VALUES

• Equity
• Achievement
• Collaboration
• Integrity

The Russell Area Technology Center in Russell, KY is looking for an Administrative Specialist Senior who is dedicated, knowledgeable, and passionate about making a meaningful difference in the lives of students. This position offers a unique and rewarding opportunity to work in a dynamic, challenging, and student-focused environment.

Benefits and Perks

• Comprehensive health insurance (effective first day of employment)
• Health Reimbursement Arrangement (HRA), Flexible Spending Account (FSA)
• Optional insurance (dental and vision)
• Life insurance
• State retirement system and deferred compensation options
• Paid leave
• Paid holidays
• Deferred Compensation and Free financial planning program
• Professional development and training opportunities
• Employee resource and recognition programs
• Employee wellness programs

Responsibilities Include

• Provide professional support to the Area Technology Center (ATC) Principal in developing, implementing and maintaining various programs, projects or activities in the area center.
• Provide professional support to the ATC through preparation of school related documents and provides guidance according to policy and procedure on budgetary and accounting matters including, but not limited to MyPurpose, staff travel reimbursement, purchasing procedures, inventory and KTS attendance.
• Maintain data and reports for TEDS (Technical Education Data System) and Infinite Campus daily.
• Work closely with principal to ensure accurate validation of data for accountability benchmarks.
• Provide recommendations to principal on appropriate accounting procedures and budgetary concerns related to Perkins Grant and SEEK (Support Education Excellence Kentucky) funding programs and other funding sources.
• Provide information to KY Tech administration as needed related to budgets, procurement, Infinite Campus and travel reimbursement.
• Execute all functions pertaining to eMars including appropriate forms, quote solicitation and correct accounting codes.
• Draft correspondence, memorandums, reports or other responses that require the interpretation and application of policies and procedures.
• Serve as liaison between the ATC and feeder schools for matters of attendance and transcripts.
• Organize and monitor procedural work in the ATC.
• Maintain inventory log and submit annual inventory report for the ATC.
• Ensure staff complete the necessary forms for payroll and personnel and review for accuracy.
• Submit personnel and payroll forms to assigned Human Resource Generalist (HRG) upon request.
• Provide research for information for the principal using various options.
• Prepare spreadsheets for reconciliation for the student organizations.
• Maintain bookkeeping for dues, conference registrations and industry donations before forwarding to central office.
• Interpret and provide guidance related to budgetary, financial and time recording policy and procedures for ATC staff.
• Make travel arrangements for the ATC principals and instructional staff. Including completion of travel reimbursements, state park inter account forms, out of state authorizations, etc.
• Coordinate all necessary arrangements for meetings and trainings.
• Perform other duties as assigned.

Applicants and employees in this classification may be required to submit to a drug screening test and background check.

Applicants under contract with a local school district must submit a written release from their superintendent before an offer of employment can be extended.

The Kentucky Department of Education (KDE) participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. KDE will only use E- Verify once you have accepted a job offer and completed the Form I-9.

For more information on E-Verify, or if you believe that KDE has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 1-888-897-7781 or https://dhs.gov/e-verify

Minimum Requirements

• EDUCATION: Graduate of a college or university with a bachelor's degree.
• EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.
• Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
• Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
• SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Shawn Moore at [e-mail] or 606-836-1256.

An Equal Opportunity Employer M/F/D