Administrative Specialist (SEA)

McGee Air Services; SeaTac (WA); On-site; USD 48,000 - 67,000; Full time

Benefits offered by this job

Free stand-by travel privileges

Medical, dental, & vision insurance

401(k) with company match

Company provided life insurance

Opportunity to earn additional pay

Generous holiday pay and paid time off

Job summary

McGee Air Services seeks an Administrative Specialist, Station Operations in SeaTac to support attendance, discipline tracking, badge and security processes, and event planning at the station. You will maintain records with confidentiality and assist Training with compliance and documentation.

The ideal candidate has 1 year of HR or administrative experience, strong communication, and proficiency with Word, Excel, and databases. A high school diploma and US work authorization are required.

Qualifications

• 1 year of HR or administrative experience.
• Proficient with Word, Excel, and database maintenance.
• Excellent verbal and written communications.
• Strong organization and time management.
• Excellent attention to detail.
• Ability to obtain airport security clearance.
• Work independently with high initiative and flexibility.
• Flexibility to work varied shifts; weekends and holidays.
• High school diploma or equivalent.
• Must be authorized to work in the U.S.

Responsibilities

• Assist attendance and discipline reporting and tracking.
• Assist issuing discipline for attendance.
• Support badging and security processes and recordkeeping.
• Assist planning and execution of station activities and events.
• Support irregular and snow operations planning.
• Establish, organize and maintain records and files with accuracy.
• Support training tracking with the Training Department.
• Maintain confidentiality of documents and conversations.
• Foster an inclusive, high-performance culture aligned with McGee values.
• Perform other duties to support operations.

Skills

Administrative experience

Microsoft Office

Excel

Word

Verbal and written communication

Organization and time management

Recordkeeping accuracy

Airport security clearance eligibility

Independent work

Flexibility to work varied shifts

Team collaboration

18+ and eligible to work in US

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Office Suite

Database maintenance

Job description

McGee is reinventing airport and aviation services throughout North America. Our teams of motivated, high-performing individuals are bringing a scrappy, new, go-getter agility to ground handling and other services. We are flexible, adaptable, resourceful, collaborative, and inclusive.

Our Values

Safety, Mutual Respect, Service, Accountability, Integrity, Pride

Pay Rate

$23.03-$32.24/hr

Compensation is determined by several factors, including location, relevant experience, skill level, and internal equity. Please note, we don’t typically hire above midpoint.

Benefits That Help You Soar

Joining #TeamMcGee opens the runway to a full suite of rewards designed to help you thrive on the ground and explore the world above it. Some benefits can vary based on location, employment status, or length of employment.

• Free stand-by travel privileges on Alaska Airlines, Hawaiian Airlines, & Horizon Air…explore the world on us!
• Comprehensive medical, dental, & vision insurance.
• 401(k) with company match.
• Company provided life insurance.
• Opportunity to earn additional pay each quarter based on performance.
• Generous holiday pay and paid time off.

Job Description

The Administrative Specialist, Station Operations plays a vital role in supporting operational efficiency and team member experience at the station. This position is responsible for assisting in various administrative functions, including attendance and discipline tracking, badge and security processes, station event planning, and recordkeeping. The ideal candidate will demonstrate a high level of integrity, attention to detail, and commitment to confidentiality, while supporting a culture that aligns with McGee’s values of Safety, Service, Integrity, Mutual Respect, Accountability, and Pride.

Key Responsibilities

• Assist with attendance and discipline reporting and tracking.
• Assist with issuing discipline for attendance.
• Support all badging and security processes, including badge issuance, renewals, terminations, custom seal distribution, and accurate recordkeeping.
• Assist with planning and execution of station activities and events to include but not limited to safety programs and team member appreciation events.
• Support with irregular operations planning, snow operations planning and support.
• Establish, organize and maintain records and files, ensuring accuracy and record retention compliance.
• Support all recurrent and cornerstone training and bulletin tracking in partnership with the Training Department, helping to ensure 100% completion and documentation.
• Maintain the highest level of confidentiality regarding documents and conversations involving team member and human resource matters, and all company confidential information.
• Foster an inclusive, engaging, and high-performance culture that demonstrates McGee's values of Safety, Service, Integrity, Mutual Respect, Accountability and Pride at all times.
• Performs other duties as assigned to support McGee’s successful business operation.

Qualifications

Required

• 1 year of Human Resources or Administrative experience.
• Experience working with Microsoft Office products including Word, Excel and database maintenance required.
• Excellent verbal and written communications skills.
• Strong organization and time management skills, and ability to maintain thorough and accurate records.
• Excellent attention to detail with a focus on producing a timely and accurate work product.
• Ability to obtain and maintain airport security clearance as required.
• Ability to work independently with high initiative and flexibility.
• Flexibility to work varied shifts; weekends and holidays.
• Positive, team-oriented and adaptable to a dynamic environment with flexibility to assist with special projects during high demand and based on operational need.
• High school diploma or equivalent.
• Must be at least 18 years of age.
• Must be authorized to work in the U.S.

Preferred

• Bachelor's degree in business, communication, human resources or related discipline.
• Aviation, Transportation, or related industry experience.

Additional Information

This job description outlines the essential functions and requirements for this position. Team Member must be able to perform these key responsibilities, with or without reasonable accommodation, unless doing so would cause undue hardship to the Company.

Pre-Employment Requirements

Employment is contingent upon successful completion of applicable pre-employment requirements. Depending on the position, these may include a criminal background check, drug test, driving record review, employment verification, and other job-related screenings.

Any criminal background check will be conducted after a conditional offer of employment and in accordance with applicable federal, state, and local laws. Criminal history is not an automatic disqualifier for employment, and any employment decision involving criminal history will be made in accordance with applicable law.

To learn more about your rights under Washington's Fair Chance Act, please review the Washington Attorney General's Fair Chance Act Guide.

Airport Badge Requirements

Important notification for roles working at or requiring access to an airport: Team Members will be required to obtain and maintain a SIDA badge issued by the airport authority. Depending on the role you may also be required to obtain a US Customs seal and/or USPS security clearance. If a Team Member does not qualify for or has the necessary clearance revoked, the employee will be terminated.

EEO Statement

McGee Air Services does not tolerate discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity or expression, marital status, disability, protected veteran status, genetic information, or any other basis protected by applicable law. Employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants are also protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions absent undue hardship and consistent with applicable law.

Equal Opportunity Employer/Veterans/Disabled