Administrative Specialist – Scheduling, Travel & Compliance

Idaho National Laboratory; Idaho Falls (ID); Sur place; USD 32 000 - 52 000; Plein temps

Résumé du poste

Idaho National Laboratory is seeking an Administrative Assistant to provide organizational expertise that keeps complex projects moving forward. You will compose and edit technical documents, manage calendars, coordinate travel and expense reporting, and handle confidential materials according to protocol.

You\'ll advise on records retention, coordinate onboarding, monitor deadlines, and serve as the primary contact for inquiries about organizational activities, ensuring scientists and engineers

Qualifications

• High school diploma or equivalent with 4 years of administrative experience.
• Excellent verbal and written communication skills.
• Ability to prioritize competing assignments and anticipate needs.
• Experience coordinating or supporting projects, including tracking progress.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and creating charts.
• Experience managing complex calendars and coordinating logistics across organizations.
• Experience handling sensitive or confidential documents per protocol.
• Ability to prepare polished, error-free correspondence and reports.

Responsabilités

• Compose, edit, and proofread documents, and create charts for presentations.
• Manage multiple calendars and prioritize time effectively.
• Coordinate travel arrangements and expense reporting.
• Order supplies and serve as point of contact for vendors.
• Handle classified and sensitive materials per procedures.
• Maintain confidential office records and files.
• Coordinate onboarding and space needs for new employees.
• Monitor deadlines and ensure timely completion.
• Escort visitors as needed.

Connaissances

Verbal and written communication

Microsoft Office

Calendar management

Records management

Travel coordination

Formation

High school diploma or equivalent

Outils

Microsoft Office Suite

Description du poste

Idaho National Laboratory is seeking an Administrative Assistant to provide organizational expertise that keeps complex projects moving forward. You will compose and edit technical documents, manage calendars, coordinate travel and expense reporting, and handle confidential materials according to protocol.

You\'ll advise on records retention, coordinate onboarding, monitor deadlines, and serve as the primary contact for inquiries about organizational activities, ensuring scientists and engineers