Administrative Specialist- Rochester,NY

Bowers Accountants & Advisors; City of Rochester (NY); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Health, Dental & Vision Insurance

Life & Disability Insurance

Supplemental & Specialty Insurance

401(k) Plan

Professional growth & training

Job summary

Bowers Accountants & Advisors in Rochester, NY seeks an Administrative Specialist to join our collaborative administrative team. This in-office role supports firm leadership, professional staff, and clients, offering opportunities to develop new skills and grow within our administrative teams.

This is primarily an in-office position with flexibility and the opportunity to work in a professional, supportive environment.

Qualifications

• Associate degree preferred or equivalent professional experience.
• Two or more years of administrative experience in a professional office environment.
• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Ability to prioritize multiple responsibilities and meet deadlines.
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
• Strong customer service mindset and professional demeanor.
• Ability to work independently while contributing to a collaborative team environment.
• Positive attitude, adaptability, and willingness to learn.

Responsibilities

• Provide administrative support to firm leadership and professional staff.
• Format financial statements and supporting documentation for client delivery and review.
• Process tax returns and assist with related administrative workflows.
• Manage requests through the firm's administrative ticketing system.
• Assist with document management, organization, and internal communications.
• Support special projects and cross-functional initiatives across the firm.
• Maintain confidentiality and accuracy when handling client and financial information.
• Welcome clients, answer incoming calls, and assist with client inquiries.
• Coordinate and distribute client documents and correspondence.
• Collaborate with administrative team members to ensure efficient office operations.

Skills

Organization

Communication

Time management

Microsoft Office

Customer service

Teamwork

Independent work

Adaptability

Learning mindset

Education

Associate degree / equivalent experience

Tools

Microsoft Office

Job description

About The Company

At Current, everything starts with people. We partner with leading accounting firms across the United States, bringing them together through a shared platform that supports their growth while preserving the local identities and client relationships that make each firm unique. Our partner firms combine the close connections of a local team with the resources of a national community, giving professionals access to broader career opportunities, learning, collaboration, and innovative technology. Whether you join Current or one of our partner firms, you’ll be part of a connected team investing in your development and shaping the future of accounting.

At Current, everything starts with people. We partner with leading accounting firms across the United States, bringing them together through a shared platform that supports their growth while preserving the local identities and client relationships that make each firm unique. Our partner firms combine the close connections of a local team with the resources of a national community, giving professionals access to broader career opportunities, learning, collaboration, and innovative technology. Whether you join Current or one of our partner firms, you’ll be part of a connected team investing in your development and shaping the future of accounting.

Company Overview

Bowers Accountants & Advisors stands as a renowned firm in the realm of public accounting, distinguished for its provision of top-tier audit, assurance, and advisory services. As a proud member of the AICPA’s G400, encompassing the Top 300 Firms nationally, we maintain a robust reputation grounded in integrity, professionalism, and unparalleled expertise.

Job Summary

Are you an organized, detail-oriented professional who enjoys supporting a team and helping things run smoothly? Bowers Accountants + Advisors is seeking an Administrative Specialist to join our collaborative administrative team in Rochester, NY.

In this role, you will be an important part of the day-to-day operations of our growing public accounting firm, providing administrative support to firm leadership, professional staff, and clients. This position offers the opportunity to develop new skills, work alongside experienced professionals, and contribute to a team-oriented environment where your work makes a meaningful impact.

This is primarily an in-office position that offers flexibility and the opportunity to work in a professional, supportive environment. Additional evening and occasional weekend hours may be required during our busy season (January through April 15). This position offers opportunities to expand responsibilities and grow within our administrative teams!

Salary: $22.00 - $28.00 per hour

What You'll Do

• Provide administrative support to firm leadership and professional staff
• Format financial statements and supporting documentation for client delivery and review
• Process tax returns and assist with related administrative workflows
• Manage requests through the firm's administrative ticketing system
• Assist with document management, organization, and internal communications
• Support special projects and cross-functional initiatives across the firm
• Maintain confidentiality and accuracy when handling client and financial information
• Welcome clients, answer incoming calls, and assist with client inquiries
• Coordinate and distribute client documents and correspondence
• Collaborate with administrative team members to ensure efficient office operations

What We're Looking For

• Associate degree preferred or equivalent of professional work experience
• Two or more years of administrative experience in a professional office environment
• Strong organizational skills with exceptional attention to detail
• Excellent verbal and written communication skills
• Ability to prioritize multiple responsibilities and meet deadlines
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint
• Strong customer service mindset and professional demeanor
• Ability to work independently while contributing to a collaborative team environment
• Positive attitude, adaptability, and willingness to learn

Why Join Us?

• Supportive and collaborative team culture
• Opportunity for professional growth and development
• Exposure to a variety of business operations and professional services
• Stable and growing organization
• Meaningful work supporting clients, leadership, and firm operations

Compensation & Benefits

The total rewards package at Current includes base salary and benefits.

Our salary ranges are competitive within the accounting industry and are updated regularly using the most reliable compensation survey data for our industry. New hire offers are made based on a candidate’s experience, expertise, geographic location, and internal pay equity relative to peers.

We Provide a Robust Benefits Package, Including

• Health, Dental, and Vision Insurance (with options for fully paid employee only coverage for health and dental)
• Company-Paid Life and Long-Term & Short-Term Disability Insurance
• Ancillary Benefits such as supplemental life insurance, critical illness, and accident insurance
• Classic Safe Harbor 401(k) Plan with employer contributions
• Opportunities for professional growth, learning, and development including access to Becker and LinkedIn Learning

Equal Opportunity

We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or any other applicable legally protected characteristic.