Administrative Specialist: Projects, Payroll & Compliance

Ameresco; Aiken (SC); On-site; USD 32,000 - 42,000; Full time

Job summary

Ameresco, Inc. is seeking an Administrative Assistant to support our Savannah River industrial complex near Aiken, South Carolina.

The role involves front-desk duties, invoicing, reporting, and DOE compliance documentation as part of a versatile on-site team. Ideal candidates have 5+ years of administrative experience, strong MS Office skills, and the ability to manage calendars, meetings, and confidential information with professionalism.

Qualifications

• High school diploma or equivalent required.
• Minimum of five (5) years of administrative support experience in relevant environments.

Responsibilities

• Serve as the primary point of contact for visitors, vendors, and government representatives, ensuring a professional and welcoming experience.
• Answer and route incoming telephone calls with professionalism and excellent customer service.
• Review, monitor, and process vendor invoices and purchase requisitions for approval.
• Manage office and janitorial supply inventories by tracking stock levels and forecasting needs.
• Receive, sort, and distribute incoming mail, packages, and other deliveries.
• Prepare, format, and distribute correspondence, reports, memos, letters, and forms.
• Assist with the preparation, compilation, and submission of regularly scheduled reports.
• Perform weekly quality assurance reviews and submit payroll records to Corporate.
• Maintain, update, and distribute company contact lists for accuracy.
• Organize and maintain shared drive folders and files with current documentation.
• Create, update, and analyze reports using Microsoft Dynamics 365, Excel, and PowerPoint.
• Coordinate and support multiple projects and administrative tasks including campus errands and document delivery.
• Develop knowledge of DOE requirements and ensure compliance with protocols.
• Handle sensitive/confidential information with discretion and professionalism.
• Provide general administrative support to team and leadership.

Skills

Microsoft Office

Communication skills

Organizational skills

Calendar management

Attention to detail

Customer service mindset

Multiple priorities

Independent work

Education

High school diploma

5+ years administrative experience

Tools

Microsoft Dynamics 365

Excel

PowerPoint

Teams

Shared drives

Job description

Ameresco, Inc. is seeking an Administrative Assistant to support our Savannah River industrial complex near Aiken, South Carolina.

The role involves front-desk duties, invoicing, reporting, and DOE compliance documentation as part of a versatile on-site team. Ideal candidates have 5+ years of administrative experience, strong MS Office skills, and the ability to manage calendars, meetings, and confidential information with professionalism.