Procurement Administrative Specialist

North Wind Group; Livermore (CA); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Generous paid leave

Tuition reimbursement for eligible

Job summary

North Wind Services (NWS) in Livermore, CA, is seeking an Administrative Specialist to support the Procurement Department and handling a range of complex administrative tasks in a fast-paced setting.

The role requires independent judgment, discretion with sensitive information, strong MS Office skills, and experience in calendar management and travel planning. U.S. citizenship and Q-level clearance are required.

Qualifications

• Advanced administrative experience and attention to detail.
• Proficiency in MS Office and office procedures.
• Ability to manage calendars, records, and correspondence.
• Strong communication and interpersonal abilities.
• Ability to work with discretion on sensitive information.

Responsibilities

• Coordinate and support procurement department activities.
• Prepare data and reports for management review.
• Maintain complex databases and filing systems.
• Plan and coordinate meetings and travel arrangements.
• Draft correspondence for management signature as needed.
• Interpret policies and provide guidance to staff.

Skills

Advanced administrative skills

Office software proficiency

Data management

Calendar management

Communication skills

Problem solving

Discretion handling sensitive info

Learning new software

Travel arrangements

Tools

Microsoft Office Suite

LEAP

LITE

EAM

LTRAIN

ePay

Cliqbook

Job description

North Wind Services (NWS) in Livermore, CA, is seeking an Administrative Specialist to support the Procurement Department and handling a range of complex administrative tasks in a fast-paced setting.

The role requires independent judgment, discretion with sensitive information, strong MS Office skills, and experience in calendar management and travel planning. U.S. citizenship and Q-level clearance are required.