Administrative Specialist Principal

Lexington-Fayette Urban County Government (LFUCG); Lexington (KY); On-site; USD 45,000 - 48,000; Full time

Job summary

Lexington-Fayette Urban County Government is seeking a skilled Administrative Specialist Principal to provide advanced administrative support and manage budget-related tasks. The ideal candidate will have extensive administrative experience, strong Excel skills, and the ability to coordinate various division programs while ensuring compliance with internal processes.

Benefits

Health and wellness benefits

Paid and unpaid time off benefits

Pension plan

Medical and vision insurance

Qualifications

• Must have four years of related experience.
• Experience in budget management and complex reporting is preferred.

Responsibilities

• Provides advanced administrative support to the Division of Fire's executive officers.
• Conducts management analysis and oversees budget preparation.
• Supervises and evaluates the work of administrative staff.

Skills

Advanced proficiency in Microsoft Excel

Budget reporting

Education

Bachelor's degree in a field related to the job

Job description

Join to apply for the Administrative Specialist Principal role at Lexington-Fayette Urban County Government (LFUCG)

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Join to apply for the Administrative Specialist Principal role at Lexington-Fayette Urban County Government (LFUCG)

• This position is eligible for overtime (non-exempt), if applicable.
• Pay Grade 520

FILING DEADLINE DATE

The deadline to apply is Monday, June 23, 2025

GENERAL DESCRIPTION

Provides advanced-level administrative support in a variety of functions within an organizational department, division, section or another group.

The purpose of this position is to provide highly responsible and complex administrative support to the Division of Fire's executive officers and ensure the organization maintains excellent clerical and administrative practices. It coordinates and participates in various division programs and works closely with upper management to review division operations and looks for ways to maximize internal processes. It serves as the principal administrative and financial adviser and provided key assistance in vital services, such as management analysis, human resources, budget, data analysis, staffing, and reporting. Under Administrative Direction, it prepares and monitors the budget, grants, contracts, resolutions, and internal and external communications. It supervises, trains, and evaluates the work of other administrative staff.

MINIMUM REQUIREMENTS

• Bachelor's degree in a field related to the job
• Four years of related experience
• Additional years of related education may substitute for years of experience
• Additional years of related experience may substitute for years of education

PREFERRED QUALIFICATIONS:

• Advanced proficiency in Microsoft Excel, including pivot tables, formulas, and data reporting
• Experience preparing complex budget reports to support multi-year forecasting and financial tracking

ESSENTIAL FUNCTIONS

• Communicates with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints
• Serves as purchasing coordinator
• Performs payroll functions, such as maintaining timekeeping information and processing and submitting payroll
• May be assigned to supervise, train and evaluate the work performance of employees in the staff assistant and/or administrative specialist job classifications
• Compiles and prepares reports and documents for internal and external use
• Performs related work as assigned

SPECIAL REQUIREMENTS

• Some positions must be available for call-back and on-call duty or flexible work hours, as required, and the ability to work weekends and holidays, as assigned or during emergencies.

HOW TO APPLY

Submit the LFUCG electronic application through lexingtonky.gov/jobs and attach/upload applicable documents to verify your education, training, certification/license(s), or DD214 (for military preference with appropriate discharge) by filing deadline date.

Resumes cannot be substituted for the application but are highly encouraged to be attached/uploaded to the application.

Please note that the section titled "Application Questionnaire" has to be completed every time a new or revised application is submitted. Even if other information is pre-filled, the questionnaire does not transfer.

Lexington-Fayette Urban County Government offers an outstanding benefits package. Links to our most popular benefits are below:

• Health and wellness benefits
• Paid and unpaid time off benefits
• Direct deposit is required of all employees.

CLOSING STATEMENT

The LFUCG is an Equal Employment Opportunity (EEO) employer, and as such is committed to nondiscrimination on the basis of race, color, religion, sex, age, national origin, disability, sexual orientation or gender identity in hiring, promotion, discharge, pay and other aspects of employment.

CONTACT INFORMATION

For further information, call, email or visit:

Human Resources

200 East Main St.

Lexington, KY 40507

Phone: [phone]

Website: lexingtonky.gov/jobs

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  General Business

• Industries

  Government Administration

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Inferred from the description for this job

Medical insurance

Vision insurance

Pension plan

Paid maternity leave

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