Administrative Specialist, Preservation & Digital Services

Human Resources Division - Office of Tennessee Secretary of State; Nashville (TN); On-site; USD 39,000 - 47,000; Full time

Benefits offered by this job

State of Tennessee benefits package

Job summary

Tennessee Department of State, Preservation and Digital Services, part of the Tennessee State Library & Archives, seeks an Administrative Specialist to support the director and staff, handling clerical tasks, purchases, invoices, and reporting. The role requires teamwork and meticulous data handling.

Ideal candidates have a bachelor’s degree and several years in office work, including bookkeeping, with strong computer skills and the ability to work independently in a busy archival environment.

Qualifications

• Bachelor’s degree from an accredited college or university.
• Three years of progressively responsible full-time office/clerical experience, with at least one year in bookkeeping/statistical work; library experience preferred.

Responsibilities

• Provides clerical support for the Preservation and Digital Services section.
• Completes paperwork for purchases, including bidding, purchase requests, placing orders, and receiving.
• Initiates payment and verification of invoices; maintains budget reports.
• Collects data from staff and prepares monthly, quarterly, and annual reports.

Skills

Attention to detail

Organizational skills

Communication skills

Teamwork

Education

Bachelor’s degree

Tools

Microsoft Word

Excel

Access

Adobe Acrobat

Job description

Tennessee Department of State, Preservation and Digital Services, part of the Tennessee State Library & Archives, seeks an Administrative Specialist to support the director and staff, handling clerical tasks, purchases, invoices, and reporting. The role requires teamwork and meticulous data handling.

Ideal candidates have a bachelor’s degree and several years in office work, including bookkeeping, with strong computer skills and the ability to work independently in a busy archival environment.