Administrative Specialist – Post-Award & Grants Support

The University of Texas at Arlington Portal; Virginia (MN); On-site; USD 32,000 - 41,000; Full time

Job summary

The University of Texas at Arlington is seeking an Administrative Assistant I to provide high-level administrative support to the Kinesiology department’s undergraduate/graduate programs, centers, and post-award activities. The role requires independent judgment, initiative, and teamwork to ensure efficient office operations.

Responsibilities include post-award grant support, procurement processing, travel/expense documentation, and coordination of meetings, deposits, and catering as needed.

Qualifications

• High school diploma required.
• Four years of secretarial experience or equivalent mix of education and relevant experience.

Responsibilities

• Provide post-award support for grant funding and procurements.
• Process travel and expense reports and reconcile procurement cards.
• Pay research subjects using working funds and maintain accurate bookkeeping.
• Provide administrative support for multiple centers and committees.
• Take minutes and distribute information for department activities.
• Coordinate scholarship payments and manage mail/deliveries.
• Maintain office supplies and copy/imaging equipment; assist as needed.

Skills

Prioritization

Time management

Teamwork

Education

High School Diploma

Tools

Microsoft Office

SharePoint

UT Share

Job description

The University of Texas at Arlington is seeking an Administrative Assistant I to provide high-level administrative support to the Kinesiology department’s undergraduate/graduate programs, centers, and post-award activities. The role requires independent judgment, initiative, and teamwork to ensure efficient office operations.

Responsibilities include post-award grant support, procurement processing, travel/expense documentation, and coordination of meetings, deposits, and catering as needed.